Caregiver Scheduler

Independent-Home-Health; Brookville (PA); Hybrid; USD 43,000 - 58,000; Full time

Benefits offered by this job

Paid time off

Health care stipend

Job summary

Independent Home Health LLC in Brookville, PA is seeking a Home Care Scheduler to coordinate daily and weekly client visits, maintain plans of care, and ensure smooth communication among management, caregivers, and partners. You will manage schedules in HHAeXchange, monitor EVV compliance, and collaborate with admissions to optimize caregiver placement while handling emergencies and call-outs.

The ideal candidate has 1–2 years scheduling or administrative experience, strong Google Workspace

Qualifications

• Experience: 1–2 years in scheduling or administrative roles within a home care or medical office setting.
• Technical Proficiency: Strong computer literacy (Google Workspace) and experience with scheduling software (HHAeXchange preferred).
• Knowledge: Familiarity with EVV systems is a major plus.
• Soft Skills: Exceptional multitasking, problem-solving, and a calm, professional demeanor under pressure.
• Integrity: High level of dependability and discretion when handling confidential health information (HIPAA).

Responsibilities

• Schedule Excellence: Create and manage daily/weekly schedules, ensuring all client visits are covered according to their Plan of Care (POC).
• System Mastery: Maintain accurate records in HHAeXchange and ensure all profiles are current.
• Compliance Champion: Monitor Electronic Visit Verification (EVV) daily, ensuring clock-in/out compliance and ODP regulations are met.
• Problem-Solver: Serve as the first point of contact for call-outs and emergencies, proactively closing care gaps to maintain continuity of care.
• Team Collaborator: Work with admissions and recruitment to optimize caregiver placement and support onboarding.

Skills

Scheduling experience

Administrative experience

Multitasking

Problem-solving

Calm under pressure

Tools

HHAeXchange

Google Workspace

Job description

Compensation: $50,000 Salary
Location: Brookville, PA (On-site/Hybrid)
Job Type: Full-Time

About Independent Home Health LLC

We are dedicated to providing compassionate, high-quality care across Pennsylvania. We pride ourselves on maintaining exceptional operational standards, supporting our caregivers, and keeping our clients’ needs at the forefront of everything we do. We are seeking a highly organized, proactive Home Care Scheduler to join our dynamic team and help us make a meaningful difference.

Why Join Us?

• Competitive Compensation: Salary of $50,000/year.
• Supportive Culture: Work in a collaborative environment where you are truly valued.
• Growth Potential: Opportunities for professional development within a growing organization.
• Comprehensive Benefits: Includes PTO and a Health Care Stipend.

The Role

As our Home Care Scheduler, you are the backbone of our daily operations. You will be the primary point of contact for coordinating schedules, ensuring optimal client coverage, and maintaining seamless communication between management, caregivers, and partners.

Key Responsibilities

• Schedule Excellence: Create and manage daily/weekly schedules, ensuring all client visits are covered according to their Plan of Care (POC).
• System Mastery: Maintain accurate records in HHAeXchange and ensure all profiles are current.
• Compliance Champion: Monitor Electronic Visit Verification (EVV) daily, ensuring clock-in/out compliance and ODP regulations are met.
• Problem-Solver: Serve as the first point of contact for call-outs and emergencies, proactively closing care gaps to maintain continuity of care.
• Team Collaborator: Work with admissions and recruitment to optimize caregiver placement and support onboarding.

What You Bring

• Experience: 1–2 years in scheduling or administrative roles within a home care or medical office setting.
• Technical Proficiency: Strong computer literacy (Google Workspace) and experience with scheduling software (HHAeXchange preferred).
• Knowledge: Familiarity with EVV systems is a major plus.
• Soft Skills: Exceptional multitasking, problem-solving, and a calm, professional demeanor under pressure.
• Integrity: High level of dependability and discretion when handling confidential health information (HIPAA).