HOA Property Operations Coordinator

LPI Property Management; Friendswood (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

LPI Property Management is seeking an Assistant HOA Property Manager to support daily administrative operations for homeowner associations. You will serve as a primary contact for homeowners, vendors, and board members, assisting with communication, compliance, meetings, and records management to ensure smooth community operations.

The role emphasizes professional demeanor, strong communication, and organization to handle multiple tasks and deadlines in a fast-paced environment in Friendswood,

Qualifications

• Professional demeanor with strong interpersonal skills.
• Excellent verbal and written communication abilities.
• Strong organizational skills with ability to manage multiple tasks.
• Ability to work independently with attention to detail and accuracy.
• Demonstrated problem-solving and critical-thinking abilities.
• Ability to meet deadlines and timelines.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Ability to learn property/association management software.

Responsibilities

• Assist Property Managers with overall administration of assigned HOAs.
• Respond to homeowner inquiries by phone and email within 24 hours when possible.
• Maintain association records and files per procedures.
• Upload and manage documents in association portals.
• Prepare and mail association correspondence and board packets.
• Draft and distribute meeting minutes for board/annual meetings.
• Provide status updates to homeowners on ACC applications.
• Obtain vendor proposals and bids after the Property Manager prepares the RFP.
• Follow up with vendors on proposals, insurance, and documentation.
• Assist with tracking vendor information and project records.
• Support preparation of annual meetings and board meetings, including sign-in sheets and ballots.

Skills

Interpersonal skills

Verbal communication

Written communication

Organizational skills

Attention to detail

Time management

Problem solving

Tools

Microsoft Office Suite

Association management software

Job description

LPI Property Management is seeking an Assistant HOA Property Manager to support daily administrative operations for homeowner associations. You will serve as a primary contact for homeowners, vendors, and board members, assisting with communication, compliance, meetings, and records management to ensure smooth community operations.

The role emphasizes professional demeanor, strong communication, and organization to handle multiple tasks and deadlines in a fast-paced environment in Friendswood,