HOA Finance Specialist | GAAP, Budgets & Reporting

ADP, Inc.; Orange Park (FL); On-site; USD 52,000 - 70,000; Full time

Job summary

ADP, Inc. in Orange Park, FL is seeking an Accounting Specialist to manage financial operations for homeowner associations, ensuring accurate GAAP-compliant records and timely reporting.

You will support boards of directors, property managers, and external auditors by maintaining ledgers, processing payables and receivables, and helping with budgets, audits, and tax filings, while upholding HOA policies and confidentiality.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field (preferred)
• 2+ years of accounting experience; HOA or property management experience strongly preferred
• Knowledge of GAAP and fund accounting principles
• Proficiency with accounting software (e.g., Strongroom, QuickBooks, or similar)
• Strong Excel skills and attention to detail
• Ability to manage multiple associations and deadlines simultaneously
• Excellent written and verbal communication skills

Responsibilities

• Maintain accurate general ledger records for assigned homeowners associations
• Process accounts payable and receivable, including vendor invoices and homeowner assessments
• Reconcile bank accounts, reserve accounts, and investment statements
• Manage special assessments for associations when needed
• Prepare monthly financial statements, balance sheets, income statements, and variance reports
• Manage homeowner billing, collections, late fees, and payment plans in accordance with HOA policies
• Assist with annual budgets, reserve studies, and financial forecasting
• Support annual audits, reviews, and tax filings by preparing required documentation
• Ensure compliance with HOA governing documents, management contracts, and applicable laws
• Respond to financial inquiries verbally and written from board members, homeowners, and property managers
• Maintain accurate records in HOA accounting software and document management systems
• Other duties as assigned

Skills

GAAP knowledge

Attention to detail

Communication skills

Time management

Multitasking

Education

Associate’s or Bachelor’s degree in Accounting, Finance, or related field

Tools

Strongroom

QuickBooks

Job description

ADP, Inc. in Orange Park, FL is seeking an Accounting Specialist to manage financial operations for homeowner associations, ensuring accurate GAAP-compliant records and timely reporting.

You will support boards of directors, property managers, and external auditors by maintaining ledgers, processing payables and receivables, and helping with budgets, audits, and tax filings, while upholding HOA policies and confidentiality.