Accounting Specialist

The CAM Team; Orange Park (FL); On-site; USD 50,000 - 65,000; Full time

Job summary

The CAM Team in Orange Park, FL, is seeking an Accounting Specialist to oversee HOA financial operations, ensure accurate reporting, and support boards and auditors. The role emphasizes GAAP knowledge, strong accounting practices, and precise financial record-keeping.

Responsibilities include managing ledgers, processing payables/receivables, and preparing monthly statements while coordinating with property managers and external auditors.

Qualifications

• Must have accounting experience, GAAP knowledge, and the ability to work with multiple associations.
• Experience with HOA or property management accounting is preferred.
• Strong Excel skills and attention to detail are required.

Responsibilities

• Maintain general ledger records for homeowners associations.
• Process accounts payable and receivable, vendor invoices, and assessments.
• Reconcile bank, reserve, and investment accounts.
• Prepare monthly financial statements and variance reports.
• Manage billing, collections, and payment plans per HOA policies.
• Assist with budgets, reserve studies, and forecasting.
• Support audits, reviews, and tax filings with documentation.

Skills

Strong Excel skills

Attention to detail

Communication skills

Time management

Education

Associate's or Bachelor's degree in Accounting/Finance

Tools

Accounting software (QuickBooks)

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounting Specialist

Full Time Orange Park, FL, US

9 days ago Requisition ID: 1255

Position Summary

The HOA Accounting Specialist is responsible for managing the financial operations of homeowner's associations, ensuring accurate accounting, compliance with governing documents, and timely financial reporting. This role supports boards of directors, property managers, and external auditors by maintaining precise financial records and handling day-to-day accounting functions.

Essential Duties and Responsibilities

Maintain accurate general ledger records for assigned homeowners associations

Process accounts payable and receivable, including vendor invoices and homeowner assessments

Reconcile bank accounts, reserve accounts, and investment statements

Manage special assessments for associations when needed

Prepare monthly financial statements, balance sheets, income statements, and variance reports

Manage homeowner billing, collections, late fees, and payment plans in accordance with HOA policies

Assist with annual budgets, reserve studies, and financial forecasting

Support annual audits, reviews, and tax filings by preparing required documentation

Ensure compliance with HOA governing documents, management contracts, and applicable laws

Respond to financial inquiries verbally and written from board members, homeowners, and property managers

Maintain accurate records in HOA accounting software and document management systems

Other duties as assigned

Qualifications

Associate’s or Bachelor’s degree in Accounting, Finance, or related field (preferred)

2+ years of accounting experience; HOA or property management experience strongly preferred

Knowledge of GAAP and fund accounting principles

Proficiency with accounting software (e.g., Strongroom, QuickBooks, or similar)

Strong Excel skills and attention to detail

Ability to manage multiple associations and deadlines simultaneously

Excellent written and verbal communication skills

Preferred Skills & Attributes

Experience working with boards of directors or community associations

Experience with CINC is preferred

Familiarity with reserve accounting and assessment structures

Strong organizational and problem-solving skills

High level of integrity and confidentiality

Customer-service mindset when interacting with homeowners

In office Monday-Friday

Physical Requirements

• Ability to sit and work at a computer for extended periods of time.
• Ability to stand, walk, bend, stoop, and reach as needed to perform routine office and administrative duties.
• Ability to occasionally lift and carry files, office supplies, and other materials weighing up to25 pounds.
• Ability to use a computer, keyboard, mouse, telephone, calculator, scanner, copier, and other standard office equipment.