Accounting Specialist

ADP, Inc.; Orange Park (FL); On-site; USD 52,000 - 70,000; Full time

Job summary

ADP, Inc. in Orange Park, FL is seeking an Accounting Specialist to manage financial operations for homeowner associations, ensuring accurate GAAP-compliant records and timely reporting.

You will support boards of directors, property managers, and external auditors by maintaining ledgers, processing payables and receivables, and helping with budgets, audits, and tax filings, while upholding HOA policies and confidentiality.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field (preferred)
• 2+ years of accounting experience; HOA or property management experience strongly preferred
• Knowledge of GAAP and fund accounting principles
• Proficiency with accounting software (e.g., Strongroom, QuickBooks, or similar)
• Strong Excel skills and attention to detail
• Ability to manage multiple associations and deadlines simultaneously
• Excellent written and verbal communication skills

Responsibilities

• Maintain accurate general ledger records for assigned homeowners associations
• Process accounts payable and receivable, including vendor invoices and homeowner assessments
• Reconcile bank accounts, reserve accounts, and investment statements
• Manage special assessments for associations when needed
• Prepare monthly financial statements, balance sheets, income statements, and variance reports
• Manage homeowner billing, collections, late fees, and payment plans in accordance with HOA policies
• Assist with annual budgets, reserve studies, and financial forecasting
• Support annual audits, reviews, and tax filings by preparing required documentation
• Ensure compliance with HOA governing documents, management contracts, and applicable laws
• Respond to financial inquiries verbally and written from board members, homeowners, and property managers
• Maintain accurate records in HOA accounting software and document management systems
• Other duties as assigned

Skills

GAAP knowledge

Attention to detail

Communication skills

Time management

Multitasking

Education

Associate’s or Bachelor’s degree in Accounting, Finance, or related field

Tools

Strongroom

QuickBooks

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounting Specialist

Full Time Orange Park, FL, US

3 days ago Requisition ID: 1255

Position Summary

The HOA Accounting Specialist is responsible for managing the financial operations of homeowner's associations, ensuring accurate accounting, compliance with governing documents, and timely financial reporting. This role supports boards of directors, property managers, and external auditors by maintaining precise financial records and handling day-to-day accounting functions.

Essential Duties and Responsibilities

Maintain accurate general ledger records for assigned homeowners associations

Process accounts payable and receivable, including vendor invoices and homeowner assessments

Reconcile bank accounts, reserve accounts, and investment statements

Manage special assessments for associations when needed

Prepare monthly financial statements, balance sheets, income statements, and variance reports

Manage homeowner billing, collections, late fees, and payment plans in accordance with HOA policies

Assist with annual budgets, reserve studies, and financial forecasting

Support annual audits, reviews, and tax filings by preparing required documentation

Ensure compliance with HOA governing documents, management contracts, and applicable laws

Respond to financial inquiries verbally and written from board members, homeowners, and property managers

Maintain accurate records in HOA accounting software and document management systems

Other duties as assigned

Qualifications

Associate’s or Bachelor’s degree in Accounting, Finance, or related field (preferred)

2+ years of accounting experience; HOA or property management experience strongly preferred

Knowledge of GAAP and fund accounting principles

Proficiency with accounting software (e.g., Strongroom, QuickBooks, or similar)

Strong Excel skills and attention to detail

Ability to manage multiple associations and deadlines simultaneously

Excellent written and verbal communication skills

Preferred Skills & Attributes

Experience working with boards of directors or community associations

Experience with CINC is preferred

Familiarity with reserve accounting and assessment structures

Strong organizational and problem-solving skills

High level of integrity and confidentiality

Customer-service mindset when interacting with homeowners

In office Monday-Friday

Physical Requirements

• Ability to sit and work at a computer for extended periods of time.
• Ability to stand, walk, bend, stoop, and reach as needed to perform routine office and administrative duties.
• Ability to occasionally lift and carry files, office supplies, and other materials weighing up to25 pounds.
• Ability to use a computer, keyboard, mouse, telephone, calculator, scanner, copier, and other standard office equipment.