HOA Financial Specialist: Budgets, Audits & Reporting

ADP, Inc.; Kissimmee (FL); On-site; USD 42,000 - 66,000; Full time

Job summary

ADP, Inc. invites applications for an Accounting Specialist to oversee the financial operations of homeowner associations in Kissimmee, FL. The role emphasizes accurate accounting, compliance with governing documents, and timely reporting to boards and managers.

Responsibilities include maintaining general ledger, processing AP/AR, reconciling bank and reserve accounts, preparing monthly statements, and supporting budgets, audits, and tax filings.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field (preferred).
• 2+ years of accounting experience; HOA or property management experience strongly preferred.
• Knowledge of GAAP and fund accounting principles.
• Proficiency with accounting software (e.g., Strongroom, QuickBooks, or similar).
• Strong Excel skills and attention to detail.
• Ability to manage multiple associations and deadlines simultaneously.
• Excellent written and verbal communication skills.

Responsibilities

• Maintain accurate general ledger records for assigned homeowners associations.
• Process accounts payable and receivable, including vendor invoices and homeowner assessments.
• Reconcile bank accounts, reserve accounts, and investment statements.
• Manage special assessments for associations when needed.
• Prepare monthly financial statements, balance sheets, income statements, and variance reports.
• Manage homeowner billing, collections, late fees, and payment plans in accordance with HOA policies.
• Assist with annual budgets, reserve studies, and financial forecasting.
• Support annual audits, reviews, and tax filings by preparing required documentation.
• Ensure compliance with HOA governing documents, management contracts, and applicable laws.
• Respond to financial inquiries verbally and written from board members, homeowners, and property managers.
• Maintain accurate records in HOA accounting software and document management systems.
• Other duties as assigned.

Skills

Attention to detail

Communication skills

Organization

Problem-solving

Customer-service mindset

Education

Associate’s or Bachelor’s degree in Accounting, Finance, or related field

Tools

Strongroom

QuickBooks

HOA accounting software

Excel

CINC

Job description

ADP, Inc. invites applications for an Accounting Specialist to oversee the financial operations of homeowner associations in Kissimmee, FL. The role emphasizes accurate accounting, compliance with governing documents, and timely reporting to boards and managers.

Responsibilities include maintaining general ledger, processing AP/AR, reconciling bank and reserve accounts, preparing monthly statements, and supporting budgets, audits, and tax filings.