HOA Community Operations Coordinator

ccmcnet; Sedona (AZ); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401k matching

Paid time off

Parental leave

Educational assistance

Wellness program

Employee assistance program

Job summary

HOAMCO in Sedona, AZ is seeking an Assistant Community Manager to provide administrative and operational support for our Association management team. The role emphasizes compliance with policies, resident satisfaction, and effective coordination between the Association, managers, and residents.

The successful candidate will handle agendas, board packets, meeting notices, vendor management, and budget support while maintaining accurate records in internal systems and resident portals.

Qualifications

• High School Diploma or Equivalent.
• 2-3 years of customer service, administrative, and/or community association industry experience.
• Access to reliable transportation and a valid driver’s license.
• Ability to occasionally work outside of regular business hours, including evenings and weekends.
• Effective leadership, organizational, and conflict resolution skills.
• Polished and professional verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Draft Board meeting agendas and memos.
• Collect and compile supporting documents for Board meeting packets.
• Assist with drafting meeting notices and timely distribution.
• Schedule meetings for the Association and Community Manager.
• Handle Board meeting logistics and packet distribution.
• Board and committee meeting attendance.
• Maintain and update Association documents and owner records.
• Develop and maintain management calendars and maintenance calendars.
• Manage vendors and service contracts for facilities and common areas.
• Assist with RFP development for Association services.
• Review vendor invoices and approvals.
• Assist with annual budget development and monthly financial packages.
• Provide verbal and written reports to the Manager and Board.
• Assist with resident, Board, and Committee communications.

Skills

Customer service

Communication

Organization

Conflict resolution

Leadership

Time management

Office software

Education

High School Diploma or Equivalent

Tools

Microsoft Office

Job description

HOAMCO in Sedona, AZ is seeking an Assistant Community Manager to provide administrative and operational support for our Association management team. The role emphasizes compliance with policies, resident satisfaction, and effective coordination between the Association, managers, and residents.

The successful candidate will handle agendas, board packets, meeting notices, vendor management, and budget support while maintaining accurate records in internal systems and resident portals.