Dynamic Community Association Coordinator

HOAMCO; Albuquerque (NM); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Wellness program

401k matching

Paid time off

Paid parental leave

Training and educational assistance

Employee Assistance Program

Calm Health

Job summary

HOAMCO in Albuquerque, NM seeks an Assistant Community Manager to provide administrative and operational support under the Community Association Manager. You will help maintain the community, support residents, and ensure compliance with policies.

The role involves drafting meeting agendas, coordinating board materials, managing vendor relations, budgeting support, and communicating with residents and the Board to ensure high satisfaction.

Qualifications

• High School Diploma or Equivalent required.
• 2–3 years of customer service, administrative, and/or community association industry experience.
• Access to reliable transportation and valid driver’s license.
• Ability to occasionally work outside of regular business hours, including evenings and weekends.
• Strong organizational and communication skills.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Draft Board meeting agendas and memos in collaboration with the Community Association Manager.
• Collect and compile supporting documents for Board meeting packets.
• Assist with drafting meeting notices, ensuring all meeting communications are distributed and posted in a timely manner.
• Schedule meetings for the Association and Community Association Manager as needed.
• Handle Board meeting logistics, including room and virtual meeting set‑up, distribution of packets, and related preparations.
• Board and committee meeting attendance.
• Maintain and update, as needed, all Association documents within internal systems and resident portal.
• Maintain and update all owner records, as needed or when requested.
• Develop and maintain annual management calendar and common area elements maintenance calendar in collaboration with the Community Association Manager, ensuring all tasks are completed in accordance with governing documents, state statutes, and general best practices.
• Management of all vendors and service contracts related to all Association facilities and common areas, including oversight for all community-wide landscape projects, facilities & operational maintenance projects, and reserve projects.
• Assist the Community Association Manager with the development of Request for Proposals (RFP) for Association services.
• Manage vendor invoice reviews and approvals.
• Assist Community Association Manager with annual budget development process, review of monthly financial package, annual CPA audit process, annual reserve study planning and reserve project execution, including research, document and report preparation.
• Provide verbal and written reports to the Community Association Manager and Board of Directors as needed or required.
• Assist with resident, Board, and Committee communications via email, phone and in-person, to effectively address questions and resolve issues.

Skills

Communication skills

Organizational skills

Conflict resolution

Leadership

Customer service

Verbal and written communication

Team player

Education

High School Diploma or Equivalent

Tools

Microsoft Office Suite

Job description

HOAMCO in Albuquerque, NM seeks an Assistant Community Manager to provide administrative and operational support under the Community Association Manager. You will help maintain the community, support residents, and ensure compliance with policies.

The role involves drafting meeting agendas, coordinating board materials, managing vendor relations, budgeting support, and communicating with residents and the Board to ensure high satisfaction.