HOA Administrative Specialist - Member Services & Projects

Spectrum Resorts; Gulf Shores (AL); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Paid time off

Training & development

Vision insurance

401(k)

401(k) matching

Dental insurance

Tuition assistance

Job summary

Spectrum Resorts HOA is seeking an Administrative Assistant to support the Association Director and Manager. This role involves assisting Beach Club owners with inquiries, coordinating with maintenance staff and vendors on projects, and communicating updates to all departments.

The ideal candidate will excel in customer service, handle multiple tasks efficiently, and maintain strong relationships with owners and vendors. Proficiency in Microsoft Office and HOA knowledge are valued.

Qualifications

• Excellent communication skills, professional demeanor, and ability to multitask under pressure.
• Experience with homeowners associations preferred, and customer service focus is essential.
• Familiarity with HOA procedures and vendor coordination is a plus.

Responsibilities

• Supports the Association Director and Manager.
• Assists Beach Club owners with questions or issues.
• Coordinates projects with owners, vendors, and maintenance.
• Communicates updates to the Director, Manager, and internal teams.
• Helps prepare meeting packets and mass mail-outs.

Skills

Strong communication

Multitasking under pressure

Education

GED or High School diploma

Tools

Microsoft Office

Job description

Spectrum Resorts HOA is seeking an Administrative Assistant to support the Association Director and Manager. This role involves assisting Beach Club owners with inquiries, coordinating with maintenance staff and vendors on projects, and communicating updates to all departments.

The ideal candidate will excel in customer service, handle multiple tasks efficiently, and maintain strong relationships with owners and vendors. Proficiency in Microsoft Office and HOA knowledge are valued.