HOA Administrative Coordinator

ACCESS | MANAGEMENT ∙ REALTY ∙ MAINTENANCE ∙ LIFESTYLE; Tampa (FL); On-site; USD 34,000 - 48,000; Full time

Job summary

ACCESS | MANAGEMENT ∙ REALTY ∙ MAINTENANCE ∙ LIFESTYLE is looking for an Administrative Assistant to support the corporate office and Portfolio Manager in Tampa, FL. You will handle inbound calls, assist residents and vendors, and keep the office running smoothly.

The role requires strong communication, organizational skills and proficiency with Microsoft Office. Occasional evenings or weekends may be required to support events and board activities.

Qualifications

• Strong communication and customer service skills.
• Proficiency in Microsoft Office applications.
• Ability to manage multiple tasks and priorities.
• Experience supporting residential properties a plus.

Responsibilities

• Answer all calls and greet homeowners, vendors and guests professionally.
• Assist residents as needed.
• Maintain a neat and organized workplace.
• Assist in booking resident events.
• Monitor and distribute emails.
• Assist with work orders and coordinate landscaping tasks with vendors.
• Communicate with residents to address concerns and follow up on issues.
• Support Community Manager with committee materials, newsletters and meetings.

Skills

Excellent communication

Customer service

Time management

Conflict management

Team player

Education

High School diploma or equivalent

AA or BA preferred

CAM preferred

Tools

Microsoft Word

Outlook

Excel

Job description

ACCESS | MANAGEMENT ∙ REALTY ∙ MAINTENANCE ∙ LIFESTYLE is looking for an Administrative Assistant to support the corporate office and Portfolio Manager in Tampa, FL. You will handle inbound calls, assist residents and vendors, and keep the office running smoothly.

The role requires strong communication, organizational skills and proficiency with Microsoft Office. Occasional evenings or weekends may be required to support events and board activities.