HOA Administrative Coordinator

Air Comfort, Inc; Boynton Beach (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Seacrest Services in Boynton Beach, FL is seeking an Administrative Assistant to support daily HOA operations, working closely with the Property Manager and Board of Directors. You will greet residents and vendors, answer inquiries, maintain records, prepare agendas and minutes, update contact information, and help with newsletters and notices.

The role requires excellent communication, strong organization, detail orientation, and proficiency with MS Word, Excel, and Outlook; prior HOA

Qualifications

• Excellent written and verbal communication.
• Professional, friendly, and customer-service oriented demeanor.
• Strong organizational and time-management abilities.
• Attention to detail and accurate data-entry skills.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Ability to manage multiple priorities and meet deadlines.
• Experience interacting with residents, Board members, vendors, and coworkers.

Responsibilities

• Serve as the first point of contact by answering calls, responding to emails, and greeting residents, vendors, and visitors.
• Respond to homeowner inquiries or direct them to the appropriate manager or Board member.
• Maintain organized physical and electronic association records.
• Prepare meeting agendas, minutes, notices, and other Board materials.
• Update homeowner contact information and association directories.
• Distrib ute newsletters, announcements, and notices to homeowners.
• Assist with maintaining the HOA website or community portal.
• Prepare violation notices, payment reminders, and other official correspondence.
• Enter data accurately and maintain association records.

Skills

Communication skills

Organization

Customer service

Data entry

Microsoft Word

Time management

Professional demeanor

Tools

Microsoft Word

Excel

Outlook

Job description

Seacrest Services in Boynton Beach, FL is seeking an Administrative Assistant to support daily HOA operations, working closely with the Property Manager and Board of Directors. You will greet residents and vendors, answer inquiries, maintain records, prepare agendas and minutes, update contact information, and help with newsletters and notices.

The role requires excellent communication, strong organization, detail orientation, and proficiency with MS Word, Excel, and Outlook; prior HOA