HOA Administrative Coordinator

ADP, Inc.; Treasure Island (FL); On-site; GBP 26,000 - 36,000; Full time

Job summary

The Administrative Assistant role in the Property Management department focuses on delivering outstanding support to the Community Association Manager and team. You will handle resident communications, work orders, records, and meeting preparations to ensure smooth operations across condo and HOA communities.

Proficiency with CINC Association Management software and Microsoft Office is required, along with strong organizational and communication skills.

Qualifications

• Two years of administrative experience; real estate/HOA experience preferred.
• Experience with CINC Association Management software preferred.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Provide administrative support to the Community Association Manager and Property Management team.
• Answer calls, emails, and resident inquiries in a professional and timely manner.
• Prepare homeowner notices, newsletters, meeting announcements, and community communications.
• Maintain electronic and physical association files, records, contracts, governing documents, and correspondence.
• Process homeowner requests, applications, architectural review submissions, estoppel requests, and other documentation.
• Enter, update, and maintain homeowner, vendor, and community records in CINC.

Skills

Administrative Support

Customer Service

Document Management

Calendar Scheduling

Communication

Data Entry

Microsoft Office

Tools

CINC Association Management

Microsoft Office

Job description

The Administrative Assistant role in the Property Management department focuses on delivering outstanding support to the Community Association Manager and team. You will handle resident communications, work orders, records, and meeting preparations to ensure smooth operations across condo and HOA communities.

Proficiency with CINC Association Management software and Microsoft Office is required, along with strong organizational and communication skills.