Community Association Admin & Operations Pro

Associa; Hilton Head Island (SC); On-site; USD 38,000 - 46,000; Full time

Job summary

Associa is seeking an Administrative Assistant to support Community Association Managers with daily property operations. The role requires clear communication, organization, and the ability to multitask in a fast-paced environment.

Responsibilities include handling correspondence, phone and email inquiries, data entry in client and vendor databases, processing invoices, and using Excel and Word. Qualifications include a high school diploma and 1-3 years of related experience.

Qualifications

• Must have strong written and verbal communication skills.
• Ability to organize and manage multiple tasks efficiently.
• Experience with HOA, property management, or condo management is a plus.
• Proficient in Microsoft Excel and Word and able to learn company software.

Responsibilities

• Organizes and prepares incoming and outgoing correspondence.
• Responds to phone calls and emails from clients and vendors.
• Interprets account ledgers and resolves balance inquiries.
• Maintains client and vendor databases with accurate data.
• Processes invoices and assists with accounts payable.
• Uses Excel, Word, and company software to track projects.

Skills

Communication

Organization

Multi-tasking

Problem solving

Discretion/Confidentiality

Diplomacy

Teamwork

Education

High School Diploma or GED

Bachelor's or Associate degree preferred

Tools

Excel

Word

Job description

Associa is seeking an Administrative Assistant to support Community Association Managers with daily property operations. The role requires clear communication, organization, and the ability to multitask in a fast-paced environment.

Responsibilities include handling correspondence, phone and email inquiries, data entry in client and vendor databases, processing invoices, and using Excel and Word. Qualifications include a high school diploma and 1-3 years of related experience.