HOA Administrative Assistant for Property Operations

associacareers; North Carolina; On-site; USD 32,000 - 52,000; Full time

Job summary

associacareers in North Carolina is seeking an Administrative Assistant to support Community Association Managers with daily property operations, maintaining a professional, service-oriented relationship with homeowners, board members, and vendors.

The role requires strong communication, discretion, and the ability to multi-task in a fast-paced environment. This full-time position emphasizes accuracy and customer service in daily tasks and document handling.

Qualifications

• High school diploma or GED required.
• 1–3 years of clerical or administrative support experience.
• HOA or property management experience a plus.
• Proficient in Excel and Word; able to adapt to company software.
• Strong written and verbal communication; maintain confidentiality.

Responsibilities

• Organizes incoming and outgoing correspondence.
• Handles and responds to calls and emails from clients.
• Interprets client ledgers and resolves balance inquiries.
• Prepares and tracks time-sensitive forms for clients.
• Updates client databases and enters notes.
• Processes print, scan, and fax tasks.
• Uses Excel and other systems to track projects.
• Performs other duties as assigned.

Skills

Customer service

Organizational skills

Communication

Attention to detail

Discretion

Education

High school diploma or GED

Tools

Excel

Word

Job description

associacareers in North Carolina is seeking an Administrative Assistant to support Community Association Managers with daily property operations, maintaining a professional, service-oriented relationship with homeowners, board members, and vendors.

The role requires strong communication, discretion, and the ability to multi-task in a fast-paced environment. This full-time position emphasizes accuracy and customer service in daily tasks and document handling.