Assistant Association Manager - HOA Operations

priestley; Winston-Salem (NC); On-site; USD 42,000 - 65,000; Full time

Job summary

Priestley Management Company in Wilmington, North Carolina, is seeking an Assistant Association Manager to support community associations with inspections, governance, and service delivery.

You will coordinate work orders, communicate with boards and homeowners, handle violations, and help prepare board packages, newsletters, and annual communications, while maintaining thorough records.

Qualifications

• Strong written and verbal communication.
• Strong conflict resolution skills.
• Strong customer service skills.
• Strong multi-tasking and time management skills.
• Strong organizational skills with keen attention to detail.
• Experience with Microsoft Office.

Responsibilities

• Coordinate, perform, and document community inspections for capital improvements, maintenance, and violations.
• Understand governing documents, architectural guidelines, maintenance responsibilities and policies.
• Communicate with the customer service team on creating, managing, and closing work orders.
• Handle violation letters and fines, close violations.
• Communicate with board members, committee members, and homeowners.
• Handle architectural request documentation and correspondence with committee members and homeowners.
• Fulfill questionnaire orders.
• Track and update association insurance and vendor insurance.
• Manage clubhouse rentals and access systems.
• Scan and maintain association files and update board/committee information.
• Assist in preparation of board meeting packages, community mailings, and meeting scheduling.
• Provide support creating newsletters and community notices.
• Update Association websites with monthly financials and meeting minutes.

Skills

Communication skills

Conflict resolution

Customer service

Time management

Attention to detail

Multitasking

Tools

Microsoft Office

Job description

Priestley Management Company in Wilmington, North Carolina, is seeking an Assistant Association Manager to support community associations with inspections, governance, and service delivery.

You will coordinate work orders, communicate with boards and homeowners, handle violations, and help prepare board packages, newsletters, and annual communications, while maintaining thorough records.