HOA Administrative Coordinator for Property Operations

Associa; Hilton Head Island (SC); On-site; USD 32,000 - 42,000; Full time

Job summary

Associa in Hilton Head Island, South Carolina is seeking an Administrative Assistant to support Community Association Managers with daily property operations. The role involves handling correspondence, phone and email inquiries, and maintaining client databases with accuracy and discretion.

Ideal candidates have a high school diploma, 1–3 years of clerical experience, and strong Excel/Word skills. You will multitask in a fast-paced environment and maintain professional relationships with

Qualifications

• Requires a high school diploma or GED; college degree preferred.
• 1–3 years of clerical or administrative support experience.
• Proficient in Excel and Word; familiarity with company software.
• Ability to communicate effectively, both verbally and in writing.
• Strong organizational skills and attention to detail.

Responsibilities

• Organizes and prepares incoming and outgoing correspondence.
• Receives and responds to calls and emails from clients and vendors.
• Maintains client and vendor databases with accuracy.
• Processes invoices and supports accounts payable.
• Uses Excel and Word to track projects.
• Supports day-to-day HOA and property management tasks.

Skills

Customer service

Excel

Word

Multitasking

Education

High school diploma or GED

Bachelor's or Associate degree preferred

Tools

Accounts payable software

Database software

Job description

Associa in Hilton Head Island, South Carolina is seeking an Administrative Assistant to support Community Association Managers with daily property operations. The role involves handling correspondence, phone and email inquiries, and maintaining client databases with accuracy and discretion.

Ideal candidates have a high school diploma, 1–3 years of clerical experience, and strong Excel/Word skills. You will multitask in a fast-paced environment and maintain professional relationships with