HOA Administration Specialist

AMS | Association Management Services NW; Tigard (OR); On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Company-paid life insurance

401(k) with match

Paid vacation

Paid sick leave

Paid holidays

Certifications & development

Volunteer opportunities

Flexible spending accounts

Short-term disability

Job summary

AMS | Association Management Services NW is seeking an Association Administrator to support multiple Association Business Managers in the Portland area. You’ll manage daily administrative tasks, communicate with homeowners and boards, and assist with meetings and documents to keep homeowner associations running smoothly.

The role requires 2–3+ years of admin experience in fast‑paced environments, excellent organization, and strong communication.

Qualifications

• 2–3+ years of administrative experience in a fast‑paced, high‑volume environment.
• Experience managing multiple priorities and deadlines.
• Strong organizational skills and attention to detail.
• Professional written and verbal communication skills.
• Ability to stay calm and productive when priorities shift.
• Strong follow‑through and ownership of assigned tasks.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Positive, team‑oriented attitude and willingness to learn.
• HOA, property management, real estate, or client‑facing administrative experience is a plus, but not required.

Responsibilities

• Support multiple Association Business Managers with daily administrative needs.
• Communicate with homeowners, Board members, vendors, and teammates by phone and email.
• Prepare letters, reports, meeting packets, and other documents.
• Coordinate vendor requests, maintenance projects, and follow‑up items.
• Schedule meetings and assist with meeting preparation and follow‑up.
• Track deadlines, requests, and action items to keep projects moving.
• Maintain accurate records and keep information organized.
• Provide responsive and professional customer service to the communities we manage.
• Help the team stay on track when priorities change or unexpected needs come up.

Skills

Administrative experience

Multitasking

Communication skills

Organization

Customer service

Deadline management

Professional communication

Tools

Microsoft Office

Outlook

Word

Excel

Job description

AMS | Association Management Services NW is seeking an Association Administrator to support multiple Association Business Managers in the Portland area. You’ll manage daily administrative tasks, communicate with homeowners and boards, and assist with meetings and documents to keep homeowner associations running smoothly.

The role requires 2–3+ years of admin experience in fast‑paced environments, excellent organization, and strong communication.