Association Administrator

AMS | Association Management Services NW; Tigard (OR); On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Company-paid life insurance

401(k) with match

Paid vacation

Paid sick leave

Paid holidays

Certifications & development

Volunteer opportunities

Flexible spending accounts

Short-term disability

Job summary

AMS | Association Management Services NW is seeking an Association Administrator to support multiple Association Business Managers in the Portland area. You’ll manage daily administrative tasks, communicate with homeowners and boards, and assist with meetings and documents to keep homeowner associations running smoothly.

The role requires 2–3+ years of admin experience in fast‑paced environments, excellent organization, and strong communication.

Qualifications

• 2–3+ years of administrative experience in a fast‑paced, high‑volume environment.
• Experience managing multiple priorities and deadlines.
• Strong organizational skills and attention to detail.
• Professional written and verbal communication skills.
• Ability to stay calm and productive when priorities shift.
• Strong follow‑through and ownership of assigned tasks.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Positive, team‑oriented attitude and willingness to learn.
• HOA, property management, real estate, or client‑facing administrative experience is a plus, but not required.

Responsibilities

• Support multiple Association Business Managers with daily administrative needs.
• Communicate with homeowners, Board members, vendors, and teammates by phone and email.
• Prepare letters, reports, meeting packets, and other documents.
• Coordinate vendor requests, maintenance projects, and follow‑up items.
• Schedule meetings and assist with meeting preparation and follow‑up.
• Track deadlines, requests, and action items to keep projects moving.
• Maintain accurate records and keep information organized.
• Provide responsive and professional customer service to the communities we manage.
• Help the team stay on track when priorities change or unexpected needs come up.

Skills

Administrative experience

Multitasking

Communication skills

Organization

Customer service

Deadline management

Professional communication

Tools

Microsoft Office

Outlook

Word

Excel

Job description

Association Administrator Portland, OR | Full-Time | $21–$25/hour

Are you an experienced administrator who thrives in a fast-paced, high-volume environment?

AMS | Association Management Services NW is looking for an organized, detail-oriented Association Administrator to support our Association Business Managers and help keep our homeowner associations running smoothly throughout the Portland area.

This is a busy role where you’ll be balancing multiple priorities, communicating with homeowners, Board members, vendors, and teammates, and helping keep projects, meetings, and day‑to‑day requests moving forward.

If you’re someone who stays organized, follows through, and enjoys being the person others can count on, we’d love to hear from you.

What You’ll Do

• Support multiple Association Business Managers with daily administrative needs.
• Communicate with homeowners, Board members, vendors, and teammates by phone and email.
• Prepare letters, reports, meeting packets, and other documents.
• Coordinate vendor requests, maintenance projects, and follow‑up items.
• Schedule meetings and assist with meeting preparation and follow‑up.
• Track deadlines, requests, and action items to keep projects moving.
• Maintain accurate records and keep information organized.
• Provide responsive and professional customer service to the communities we manage.
• Help the team stay on track when priorities change or unexpected needs come up.

What We’re Looking For

• 2–3+ years of administrative experience in a fast‑paced, high‑volume environment.
• Experience managing multiple priorities and deadlines.
• Strong organizational skills and attention to detail.
• Professional written and verbal communication skills.
• Ability to stay calm and productive when priorities shift.
• Strong follow‑through and ownership of assigned tasks.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Positive, team‑oriented attitude and willingness to learn.
• HOA, property management, real estate, or client‑facing administrative experience is a plus, but not required.

Why AMS?

AMS is one of the fastest‑growing HOA management companies in the Pacific Northwest, and we believe in promoting from within.

Many of our team members have grown into leadership roles, and we invest in training and professional development to help employees build long‑term careers.

In this role, you’ll work alongside experienced Association Business Managers and have the opportunity to learn the HOA management industry while building on your administrative skills.

Benefits

• $21–$25 per hour, depending on experience.
• In Office: Monday–Friday, 8:00 AM–5:00 PM.
• Medical, dental, and vision benefits.
• Company‑paid life insurance.
• 401(k) with discretionary company match after six months.
• Paid vacation, sick leave, and holidays.
• Paid certifications and professional development.
• Volunteer opportunities through our TMG Cares program.
• Additional voluntary benefits, including AFLAC, flexible spending accounts, and short‑term disability.

Ready to Join Us?

If you’re an experienced administrator who enjoys a fast‑paced environment, takes pride in staying organized, and wants the opportunity to build a long‑term career, we’d love to hear from you.