HOA Administrative Coordinator - Office-Based Growth Path

AMS, Association Management Services.NW; Portland (OR); On-site; USD 37,000 - 41,000; Full time

Job summary

AMS, Association Management Services.NW in Portland, OR, seeks an organized Association Administrator / Associate Business Manager to support our HOA management team in an in-office setting. You will handle daily operations, records, and communications as you learn HOA management.

With 3–5 years of admin experience and strong communication and organizational skills, you’ll gradually take on more responsibilities, including budgeting and site visits, while maintaining professional relations with

Qualifications

• 3–5 years of progressively responsible administrative experience.
• Strong written and verbal communication skills.
• Excellent organizational skills and the ability to manage multiple priorities.
• Capable of accurate typing (50 wpm).
• Valid driver's license and reliable transportation.

Responsibilities

• Provide administrative support to the association management team and keep daily operations running smoothly.
• Communicate with homeowners, board members, vendors, and team members by phone, email, and in person.
• Maintain association records, board rosters, and documents.
• Prepare and proofread correspondence, newsletters, meeting agendas, minutes, and reports.
• Assist with architectural review requests, violation notices, and follow-up on items.
• Schedule meetings, coordinate vendors, collect bids, and track maintenance requests.
• Process approved invoices and maintain accurate records.
• Coordinate board and annual meetings, property visits, and maintenance walks.
• Track assignments, deadlines, and ongoing projects for managers.

Skills

Strong written & verbal communication

Excellent organizational skills

Multi-tasking & prioritization

Initiative & independence

Professional, helpful demeanor

Tools

Microsoft Word

Excel

Outlook

Job description

AMS, Association Management Services.NW in Portland, OR, seeks an organized Association Administrator / Associate Business Manager to support our HOA management team in an in-office setting. You will handle daily operations, records, and communications as you learn HOA management.

With 3–5 years of admin experience and strong communication and organizational skills, you’ll gradually take on more responsibilities, including budgeting and site visits, while maintaining professional relations with