Hiring & Recruiting Coordinator at Home Helpers

Coastside411; Half Moon Bay, Northern (CA, KY); Hybrid; USD 36,000 - 39,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

Health insurance after 60 days

401(k) with employer match

Job summary

Home Helpers Home Care of San Mateo County in Half Moon Bay, CA is seeking a Hiring & Recruiting Coordinator to manage caregiver recruitment and onboarding. You will interview candidates, lead orientations, and coordinate with office and scheduling teams to meet current hiring needs.

The role emphasizes organization, strong communication, and discretion in handling confidential information. Office-based, with standard business hours and benefits.

Qualifications

• Experience in recruiting or hiring coordination preferred; healthcare experience is a plus.
• Excellent organization, attention to detail, and ability to manage multiple applicants.
• Strong communication skills for interviews and orientations.
• Ability to handle confidential information with discretion.
• Ability to work independently while collaborating with in-office staff.

Responsibilities

• Manage caregiver recruitment: find candidates, review applications, conduct pre-screenings and initial interviews, follow up.
• Maintain job postings on Indeed, PreIntent, and local boards; tailor to geographic needs.
• Lead caregiver orientations via Zoom with prepared materials; explain next steps.
• Coordinate hiring documentation for compliance and accuracy.
• Create detailed caregiver profiles for scheduling with experience, availability, strengths.
• Monitor recruiting results and identify bottlenecks; assist process improvements.
• Participate in daily stand-ups and share hiring updates with the office team.

Skills

Recruiting coordination

Strong organization

Clear communication

Discretion with confidential info

Independent work with team touch

Tools

PreIntent

WellSky

Zoom

Outlook

Microsoft Teams

WhatsApp

Nextiva

Indeed

Local job boards

Job description

Hiring & Recruiting Coordinator at Home Helpers

Home Helpers Home Care of San Mateo County

Location: Half Moon Bay, California
Schedule: Monday–Friday, 8:30 a.m.–5:00 p.m.
Work arrangement: Fully in-office. This is not a remote or hybrid position.
Compensation: $26-$28/hr
Reports to: Client Services Supervisor

About the Role

At Home Helpers Home Care of San Mateo County, finding the right caregivers is an important part of providing dependable, personalized care for our clients.

We are looking for an organized, personable Hiring & Recruiting Coordinator to manage caregiver recruitment and help new hires get off to a strong start. You will communicate with applicants, conduct initial interviews, lead orientations, and work closely with our office and scheduling teams to address current hiring needs.

This role is a good fit for someone who enjoys connecting with people, takes initiative, and follows through without letting important details slip.

What You’ll Do

• Manage caregiver recruitment: Find and connect with candidates, review applications, conduct pre-screenings and initial interviews, and provide timely follow-up throughout the hiring process.
• Maintain job postings: Create and update postings on Indeed, PreIntent, and local job boards. Tailor recruiting efforts to the geographic areas and caregiver availability our clients need.
• Lead caregiver orientations: Conduct Zoom orientations from our office using a prepared PowerPoint presentation. Explain next steps, answer questions, and send follow-up emails.
• Coordinate hiring documentation: Gather required information and ensure hiring and compliance documentation is complete, accurate, and organized.
• Prepare introductions for scheduling: Create detailed caregiver profiles that clearly communicate each new hire’s experience, skills, availability, and relevant strengths to the scheduling team.
• Monitor recruiting results: Track recruitment performance metrics, identify where applicants are getting delayed or dropping out, and help improve recruiting and follow-up processes.
• Stay connected with the office team: Participate in daily stand-up meetings, provide hiring updates, and adjust recruiting priorities based on client needs and input from the scheduling team.

What We’re Looking For

• Recruiting or hiring coordination experience preferred (but not required). Home care or healthcare experience is a plus.
• Strong organization, attention to detail, and consistent follow-through while managing multiple applicants and priorities.
• Warm, professional communication skills and confidence conducting interviews and leading virtual orientations.
• Comfort learning software, maintaining accurate records, and handling confidential information with discretion.
• Ability to work independently while communicating regularly and collaborating with the in-office team.

Tools You’ll Use

• Our team uses PreIntent for applicant tracking and WellSky for scheduling and compliance. Communication tools include Zoom, Microsoft Outlook, Microsoft Teams, WhatsApp, and Nextiva phone system. Recruiting platforms include Indeed and local job boards.
• Training on PreIntent and job boards is available as needed.

Compensation and Benefits

• This is an hourly, non-exempt position paying 26-$28/hr depending on experience.
• Benefits include paid time off, paid holidays, health insurance after 60 days of employment, and a 401(k) retirement plan with an employer match of up to 4%.

As of January 2026
Resource Center
508 Main St., Half Moon Bay