HIPAA‑Compliant Healthcare Records Technician

Logan Health Medical Center; Shelby (MT); On-site; USD 42,000 - 62,000; Full time

Job summary

Logan Health Medical Center is seeking an Administrative Records Clerk to support efficient operations in our patient information area. This role focuses on confidential record keeping and timely retrieval of patient charts within a fast-paced healthcare setting.

Responsibilities include preparing charts, processing requests in the EMR system, scanning and indexing documents, and maintaining HIPAA-compliant practices. Collaboration with staff and strong communication are essential.

Qualifications

• Minimum one year work experience in administrative office.
• Healthcare setting experience preferred.
• Post high school or vocational training completed.
• Strong customer service, phone etiquette and multitasking in a fast-paced environment required.
• EMR experience and medical terminology preferred.
• Montana Notary must be obtained within six months for LHW assignment.
• Excellent organizational skills, detail-oriented and able to work independently or in a team.
• Commitment to confidentiality and professional communication.

Responsibilities

• Assist with daily routine office operations and provide back-up for assigned areas.
• Prepare patient charts and obtain records for patients and new patients.
• Process medical records requests ensuring HIPAA compliance.
• Prioritize and prepare files for scanning and storage; index per procedure.
• Scan documents to database and maintain organization per protocol.
• Run reports and merge/correct information in the EMR; resolve issues accordingly.
• Assist in gathering preoperative history and physicals for surgery.
• Maintain supplies and equipment per department procedure.

Skills

Customer service

Phone etiquette

Multitasking

Verbal communication

Written communication

Teamwork

Self-starter

Critical thinking

Confidential handling

Education

Post high school or vocational training

Montana Notary

Tools

EMR software

Microsoft Office Suite

Job description

Logan Health Medical Center is seeking an Administrative Records Clerk to support efficient operations in our patient information area. This role focuses on confidential record keeping and timely retrieval of patient charts within a fast-paced healthcare setting.

Responsibilities include preparing charts, processing requests in the EMR system, scanning and indexing documents, and maintaining HIPAA-compliant practices. Collaboration with staff and strong communication are essential.