Medical Records Specialist

CFG Health; Philadelphia (Philadelphia County); On-site; USD 35,000 - 48,000; Full time

Job summary

CFG Health is seeking a diligent Medical Records Clerk to manage patient records, ensuring HIPAA compliance and accurate charting across paper and electronic formats. The role supports timely patient care by organizing, retrieving, and securely handling records.

You will prepare, file, scan, and retrieve records, maintain confidentiality, and collaborate with clinical and administrative staff to ensure efficient operations within the facility.

Qualifications

• High school diploma or equivalent.
• At least 1 year of medical office/healthcare experience.
• Training in an accredited medical records program or experience with an established medical records system preferred.
• Working knowledge of business English, math, grammar and spelling; ability to develop correspondence, reports and directives.
• Demonstrated ability to exercise discretion and maintain patient confidentiality.
• Strong organizational, communication and attention-to-detail skills.

Responsibilities

• Prepare new patient charts by gathering documents from paper sources and/or EHR.
• Ensure medical records are accurately assembled and maintained in standard order.
• Scan paper records into the EHR and create digital images for storage.
• Obtain physician signatures on diagnostic studies prior to filing.
• Maintain both active and inactive patient files.
• Provide medical records to healthcare providers and staff as requested.
• Prepare monthly statistics and reports regarding medical records activities.
• File paperwork and reports in patient charts accurately and in a timely manner.
• Ensure proper storage of files according to procedures.
• Safeguard patient records and ensure HIPAA compliance.
• Process release of information requests securely and timely.
• Respond to requests for patient records and retrieve/transmit as needed.
• Retrieve records from offsite storage when necessary.
• Perform clerical tasks including phones, faxing and check-in/out.

Skills

Attention to detail

Organizational skills

Communication skills

Confidentiality

Medical records experience

Education

High School Diploma or equivalent

Medical records program training

Job description

CFG Health is seeking a diligent Medical Records Clerk to manage patient records, ensuring HIPAA compliance and accurate charting across paper and electronic formats. The role supports timely patient care by organizing, retrieving, and securely handling records.

You will prepare, file, scan, and retrieve records, maintain confidentiality, and collaborate with clinical and administrative staff to ensure efficient operations within the facility.