Higher-Ed Administrative Office Assistant

City University of New York; New York (NY); On-site; USD 37,000 - 41,000; Full time

Job summary

The City University of New York seeks an Office Assistant at Hostos Community College to support academic and administrative offices with clerical tasks, file management, schedule coordination, and visitor assistance in a diverse university environment. This role is a Civil Service position with Level 1 or Level 2 responsibilities and requires on-site work.

Applicants should have English proficiency, a high school diploma or GED, and 2+ years of general office experience or equivalent, plus the

Qualifications

• High School Diploma or GED is required.
• Two years of general office work experience or equivalent.
• Pass a civil service examination and background check.
• English language proficiency must be demonstrated.

Responsibilities

• Prepare and process personnel actions (E-Pars) for the department.
• Typing, printing, scanning, and copying documents.
• Prepare emails, letters, memoranda and reports as needed.
• Maintain files and records and manage spreadsheets.
• Schedule appointments and meetings; manage department calendar.
• Provide customer service by answering phones and assisting visitors.
• Assist with event arrangements and travel logistics.
• Supervise student workers and interns as assigned.
• Handle purchase orders, supply orders, and verify deliveries.
• Track inventory and assist with timekeeping and expenses.

Skills

English proficiency

Word processing

Education

High School Diploma or GED

60 college credits

Tools

CUNYfirst

Brightspace

Word processing software

Job description

The City University of New York seeks an Office Assistant at Hostos Community College to support academic and administrative offices with clerical tasks, file management, schedule coordination, and visitor assistance in a diverse university environment. This role is a Civil Service position with Level 1 or Level 2 responsibilities and requires on-site work.

Applicants should have English proficiency, a high school diploma or GED, and 2+ years of general office experience or equivalent, plus the