Office Assistant: Admin & Events Support (Level 1)

City University of New York; New York, Northern (NY, KY); Hybrid; USD 37,000 - 41,000; Full time

Job summary

City University of New York (LaGuardia Community College) seeks a CUNY Office Assistant to provide administrative support for Casa de las Americas. duties include answering phones, handling inquiries, organizing documents, and coordinating event logistics with internal and external partners.

The role supports scheduling, data entry, and maintenance of internal databases. Strong proofreading, filing, and customer service skills are essential in a university setting.

Qualifications

• Four-year high school diploma or its educational equivalent.
• Two years of general office work experience or equivalent combinations as described (A/B/C).
• English language proficiency required: speak, read, write, and comprehend English.

Responsibilities

• Provide administrative support, answer phones, respond to inquiries, and organize documents.
• Assist with event scheduling, confirmations, and communication with partners.
• Coordinate logistics for on-campus events, including room reservations, catering, signage, and equipment needs.
• Track event-related expenses and assist with invoices, procurement, and budget documentation.
• Maintain calendars and manage meetings for the Director and colleagues.

Skills

Typing

Data entry

Filing

Proofreading

Office software

Calendar management

Receptionist duties

Event coordination

Records management

Supervising clerical staff

Education

High school diploma or equivalent

Associate degree or 60 college credits

Tools

CUNYFirst

Coursedog

CUNYBuy

Word processor / typewriter

Job description

City University of New York (LaGuardia Community College) seeks a CUNY Office Assistant to provide administrative support for Casa de las Americas. duties include answering phones, handling inquiries, organizing documents, and coordinating event logistics with internal and external partners.

The role supports scheduling, data entry, and maintenance of internal databases. Strong proofreading, filing, and customer service skills are essential in a university setting.