CUNY Office Assistant - Provisional

The City University of New York; New York (NY); On-site; USD 37,000 - 41,000; Full time

Job summary

The City University of New York (CUNY) seeks a CUNY Office Assistant at Hostos Community College to perform administrative/office duties across academic and administrative units. Responsibilities include typing, filing, scheduling, reporting, and supporting events and staff, with in-person duties required.

Minimum qualifications include two years of office experience, a high school diploma or GED, English proficiency, and the ability to pass a Civil Service exam and background check.

Qualifications

• Two years of full-time equivalent office experience.
• High School Diploma or GED required.
• English language proficiency; speaking, reading, writing and comprehension.
• Background check and fingerprint screening required; education/work history verification.
• Typing test may be required during selection.

Responsibilities

• Performs clerical and daily office operations in diverse academic/administrative units.
• Prepare and process personnel actions (E-Pars) for the department.
• Type, print, scan, and make copies; prepare communications and reports.
• Maintain files and records; manage spreadsheets.
• Schedule appointments/meetings; manage department calendar.

Skills

Office experience

Customer service

Data entry

English proficiency

Typing test

Education

High School Diploma or GED

60 college credits or equivalent

Two years of college credits (equivalent of two years’ experience)

Job description

GENERAL DUTIES

This position performs clerical and daily office operations within various academic and administrative departments of a diverse University environment. Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone.

GENERAL DUTIES

This position performs clerical and daily office operations within various academic and administrative departments of a diverse University environment. Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone. A CUNY Office Assistant position will be assigned to either Level 1 or Level 2. A position assigned to Level 1 performs office or secretarial work in various units, following relevant departmental, College, and University procedures. A position assigned to Level 2 performs moderately complex office or secretarial work in various units of CUNY. This position is in CUNY's Classified Civil Service. The full specification is available on our web site at http://www.cuny.edu/about/administration/offices/ohrm/hros/classification/ccsjobs.html

CONTRACT TITLE

CUNY Office Assistant

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

Hostos Community College seeks applications to fill multiple vacancies in academic and administrative offices.

Duties

The CUNY Office Assistant will perform administrative/office duties. Typical duties include, but are not limited to the duties listed in the CUNY link above in addition to the duties below:

• Prepares and processes personnel actions (E-Pars) for the department.
• Responsibilities include typing, printing, scanning, and making copies.
• Prepares communication (emails, letters, memoranda, etc.) and reports as needed.
• Maintains files and records.
• Prepares and manages spreadsheets.
• Schedules appointments and meetings. Manages department calendar.
• Provides quality customer service including answering phones, and serving visitors, faculty and students.
• Assists with arrangements for special events (e.g., conferences, reservations of rooms, travel arrangements, catering services, informing the relevant departments/units, etc.)
• Interviews and supervises College Assistants, College Work Study Students, Student Aides, Summer Interns, Volunteers, etc.
• Processes purchase orders and supply orders; verifies deliveries.
• Tracks inventory and supplies and prepares orders accordingly.
• Assists with timekeeping.
• Monitors expenses.
• May assist with any other administrative duties as needed.
• Essential duties require in-person work.

Minimum Qualifications

Proof of meeting requirements 1 and 4 is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period.

• Completion of two (2) years of full-time equivalent experience which may be met by one of the following:
• Two years of employment in general office work
• college credits from an accredited institution of higher education (equivalent of one year of experience)
• 60 college credits from an accredited institution of higher education (equivalent of two years of experience)

CUNY considers full-time work to be at least 35 hours weekly. Part-time experience of at least 20 hours per week may be prorated and credited instead of, but not in addition to, full-time experience during the same period. Part-time experience of less than 20 hours per week will NOT be credited at all.

• High School Diploma or GED.
• Passage of a qualifying Work Experience Test.
• English language proficiency. Candidates must speak, read, write, and understand English well enough to meet minimally acceptable performance standards set for job tasks. English proficiency will be evaluated at the time of interview.

Candidates who meet the above requirements must also meet requirements 5 and 7 after the close of the filing period.

• Candidates must take and pass a job-related Civil Service Examination that measures critical competencies for the position.
• Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history.
• Additionally, candidates may be asked to demonstrate technical competence in using job-related software (e.g., word processing or other).

Other Qualifications

The following qualifications are preferred:

• Experience working in higher education setting
• Experience with CUNYfirst, Brightspace, and other related CUNY systems
• Experience working with diverse populations in fast paced environment
• Availability to work evening or weekend hours for special projects
• Candidates selected for the position will be required to complete a typing test as part of the selection process.

Compensation

New Hire: $36,700*

Incumbent: $41,472

• This amount reflects a 13% salary suppression in effect for the first 24 months of employment only.

Benefits

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

CLOSING DATE

--Reopened--

Open until filled

JOB SEARCH CATEGORY

CUNY Job Posting: Support Staff

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID:

32422

Location:

Hostos Community College

Job Type:

Full-Time