Provost Executive Assistant & Operations Coordinator

City University of New York; New York (NY); On-site; USD 71,000 - 80,000; Full time

Job summary

City University of New York—Hostos Community College is seeking an Administrative Executive Assistant to the Provost. The role supports major initiatives, manages office operations, and provides high-level administrative support to maximize divisional effectiveness.

Responsibilities include coordinating divisional events, handling personnel actions, and ensuring timely recordkeeping in collaboration with OAA. In-person work is essential, with involvement in policy updates and communications.

Qualifications

• Bachelor's Degree and four years' relevant experience required.
• Two+ years of experience in higher education preferred.
• Excellent organizational, time-management and office management skills.
• Excellent written and verbal communication skills.
• Availability to work evenings and weekends when required.

Responsibilities

• Assists with the implementation of major divisional initiatives and cross-divisional projects.
• Coordinates and implements major divisional events such as student symposia and honors convocation.
• Oversees office operations, processes personnel actions, and gathers department information.
• Coordinates with workload managers to ensure accurate academic records and personnel processes.
• Maintains policies, manages waivers and grade changes, and handles communications.

Skills

Organizational skills

Time management

Office management

Written communication

Verbal communication

Flexibility with hours

Education

Bachelor's Degree

Job description

City University of New York—Hostos Community College is seeking an Administrative Executive Assistant to the Provost. The role supports major initiatives, manages office operations, and provides high-level administrative support to maximize divisional effectiveness.

Responsibilities include coordinating divisional events, handling personnel actions, and ensuring timely recordkeeping in collaboration with OAA. In-person work is essential, with involvement in policy updates and communications.