Provost Executive Assistant & Operations Manager

The City University of New York; New York (NY); On-site; USD 71,000 - 80,000; Full time

Job summary

The City University of New York seeks an Executive Assistant to the Provost at Hostos Community College to support major initiatives and manage office operations. The role includes coordinating divisional events, processing personnel actions, and ensuring timely record keeping and communications across departments.

Qualifications include a Bachelor's Degree with four years of relevant experience, plus strong organizational and communication skills.

Qualifications

• Bachelor's Degree and four years' relevant experience required.
• Two years' experience in a higher education setting preferred.
• Excellent organizational and time-management and office management skills.

Responsibilities

• Executive Assistant to the Provost, supporting major initiatives and office operations.
• Assist with implementation of divisional initiatives such as FYE and Academic Implementation Plan.
• Coordinate major divisional events including student symposia and honors convocation.
• Manage office operations, personnel actions, and information gathering across departments.
• Ensure timely academic record keeping and personnel processes with managers.
• Keep policies up-to-date and monitor waivers, grade changes, and access requests.
• Oversee purchases, budget for the office, and liaise with procurement.
• Create and distribute communications for college-wide distribution.
• Supervise support staff; essential duties require in-person work.

Skills

Organizational skills

Time management

Office management

Written communication

Verbal communication

Evening/weekend hours

Education

Bachelor's Degree

Job description

The City University of New York seeks an Executive Assistant to the Provost at Hostos Community College to support major initiatives and manage office operations. The role includes coordinating divisional events, processing personnel actions, and ensuring timely record keeping and communications across departments.

Qualifications include a Bachelor's Degree with four years of relevant experience, plus strong organizational and communication skills.