Executive Assistant to Chief Executive Officer

Confidential - Job Hiring; Los Angeles (CA); On-site; USD 100,000 - 175,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A leading real estate investment firm is seeking an Executive Assistant to support the CEO. The position requires at least 5 years of experience, strong organizational abilities, and excellent communication skills. Duties include managing the CEO's calendar, preparing documents, and coordinating executive communications. Benefits include medical and vision insurance, along with a 401(k) plan.

Qualifications

• Professional experience required: Minimum of 5 years supporting senior leadership.
• Ability to handle confidential information with discretion.
• Excellent organizational and problem-solving skills.

Responsibilities

• Manage CEO’s daily calendar and contacts.
• Prepare presentations, reports, and documents.
• Arrange travel and accommodations for executives.
• Screen incoming calls and respond to requests.
• Coordinate executive communications with stakeholders.
• Maintain organized filing systems for documents.
• Handle sensitive matters discreetly.

Skills

Creative thinking

Strong written and verbal communication

Organizational skills

Project management

Multitasking

Attention to detail

Professional demeanor

Education

5+ years as Executive Assistant

Knowledge of Word, PowerPoint, Excel, and Outlook

Job description

Executive Assistant to Chief Executive Officer

Leading Real Estate Investment Firm is seeking a fun, and hardworking Executive Assistant to join their team! Salary range: $100,000-$175,000

Reporting to the CEO, the Chief Executive Assistant is responsible for performing multiple administrative functions that support the Executive office. The Chief Executive Assistant provides executive support in a one-on-one working relationship with the CEO and serves as a liaison to the board of directors and senior management teams.

Responsibilities

• Sustains CEO’s daily calendar of meetings and events and manages CEO’s contacts.
• Prepares Word, Excel, and PowerPoint presentations, agendas, reports, meeting minutes, special projects, and other documents in support of objectives for the organization.
• Arranges travel and accommodation for executives.
• Screens incoming telephone calls; takes and delivers accurate messages; responds to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Coordinates executive communications, including taking high-level phone calls, responding to emails, and interfacing with key stakeholders.
• Responds to emails/texts/phone calls, with some contact outside normal business hours.
• Represents the organization and CEO in a positive and professional light through great follow-through skills and sound judgment.
• Conserves CEO's time by reading, researching, collecting, and analyzing information as needed, in advance.
• Creates and maintains an organized filing system of paper and electronic documents.
• Manages sensitive matters with a high level of confidentiality and discretion.
• Performs additional duties as assigned.

Required Skills & Abilities

• Is creative and enjoys working in a fast-paced environment.
• Exhibits good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills.
• Maintains a realistic balance among multiple priorities.
• Has strong organizational, project management, and problem-solving skills with impeccable multitasking abilities.
• Maintains a high level of discretion to handle confidential information and sensitive data.
• Shows excellent attention to detail and consistent ability to meet deadlines.
• Demonstrates a friendly, helpful, and professional demeanor.

Required Education & Experience

• Minimum of 5 years of professional experience as an executive assistant to senior leadership.
• Comprehensive knowledge of Word, PowerPoint, Excel, and Outlook.

Benefits

• Medical insurance
• Vision insurance
• 401(k)

Please submit your resume for consideration!

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.