Executive Assistant to attorney with multiple business ventures

Lambent; Town of Florida (NY); On-site; USD 100,000; Full time

Job summary

A private investment firm located in New York is seeking a highly trusted Executive Assistant to support the CEO. This critical role involves managing communications, organizing a busy calendar, and ensuring timely follow-up on responsibilities. Candidates should have at least 4 years of prior experience in similar roles, be tech-savvy, and bring excellent organizational and communication skills. The position offers a salary of $100K per year, with work hours from Monday to Friday, 9 AM to 5 PM.

Qualifications

• Minimum 4 years' experience as an Executive Assistant, Personal Assistant, or in operations.
• Experience in UHNW environments preferred.
• Valid driver's license and comfort being in the field.

Responsibilities

• Manage email, text, and voicemail across accounts.
• Triage communications and escalate high-value matters.
• Own and protect the CEO’s calendar across multiple businesses.

Skills

Organizational skills

Communication skills

Tech-savvy

Education

BA/BS from US college or equivalent

Tools

MS Office Suite

CRM tools

Google Workspace

Job description

Overview

Attorney with multiple operating businesses and real estate investments seeks an experienced, highly trusted Executive Assistant to act as a force multiplier. The principal moves fast, thinks ahead, and makes decisions quickly. He needs someone who can anticipate, plan, and promote measured alignment amongst competing priorities.

This is a critical role focused on shielding the CEO’s time, filtering noise, and ensuring follow-through across businesses. The right person brings calm, structure, and judgment to a high-volume, high-stakes environment.

Requirements

• BA/BS from US college or equivalent
• Minimum 4 years’ experience as an Executive Assistant, Personal Assistant, or in an Operations role supporting a founder or high-level executive
• Tech-savvy, with experience using calendars, CRM and project management tools, MS Office Suite, Excel, PowerPoint and Google Workspace
• Experience in UHNW environments
• Excellent written and interpersonal communication skills
• Highly organized, detail-oriented, and intuitively proactive
• Superior time and project management capabilities
• Valid driver’s license and comfort being in the field
• Availability for occasional travel

Responsibilities

• Manage email, text, and voicemail across accounts
• Triage communications, draft authorized responses, and escalate high-value and time-sensitive matters
• Own and protect the CEO’s calendar across multiple businesses
• Enforce meeting discipline, prevent over-scheduling, and proactively block focus time
• Coordinate daily and multi-day travel with detailed itineraries
• Coordinate with operations, finance, HR, and office managers across entities
• Track commitments and action items across meetings and communications
• Prepare agendas, capture notes and action items, distribute summaries, and track accountability
• Maintain task lists, follow up with stakeholders, and ensure closure
• Serve as administrative liaison with banks and financial institutions
• Coordinate documents and prepare signature packets
• Organize contracts, agreements, and key business documents for fast retrieval
• Securely manage passwords, logins, and access permissions using approved tools
• Maintain strict confidentiality and security standards
• Standardize processes and ensure information flows efficiently
• Drive principal and maintain company vehicles

M-F 9-5

$100K/year (may vary based on experience)