High-Impact Office Operations & Scheduling Specialist

Finishing Touch Plus Inc.; Saint Paul (MN); On-site; USD 59,000 - 72,000; Full time

Benefits offered by this job

Health insurance

Dental

Paid time off

Holidays

401K

Job summary

Finishing Touch Plus is a leading commercial painting contractor based in St Paul, MN. We seek an Office Operations Coordinator to run the administrative side, ensuring projects move forward with timely documents, approvals, and answers.

The role is 80% desk-based, with 20% supporting field operations, including scheduling, deliveries, and travel for crews. You will work with project managers, ownership, and key suppliers.

Qualifications

• 3+ years of office administration in a busy office.
• Professional phone presence and front desk experience.
• Strong Microsoft Office or Google Workspace skills; quick learner.
• Experience with billing, invoicing, or accounts payable/receivable.
• Highly organized with multiple threads moving concurrently.
• Excellent written communication with vendors, GCs, and designers.
• Valid driver’s license.
• Exposure to scheduling field crews is a plus.

Responsibilities

• Answer all incoming calls and serve as the front of house for the office.
• Maintain organized digital and paper filing systems for projects and vendors.
• Keep office and kitchen supplies stocked and reorder before anything runs out.
• Own the weekly meeting: prepare the agenda, set up the conference room, take notes, and follow up on action items.
• Plan company events and client outings.
• Open new job accounts with Sherwin-Williams and route invoices to the right project manager.
• Assemble paint and wallcovering submittal packages and order samples.
• Track approvals so every submittal is signed off before a project starts.
• Enter new properties and projects into WorkMax and keep records current; prepare billing packets for approval.

Skills

Office administration

Front desk

Microsoft Office

Billing & invoicing

Organization skills

Communication skills

Scheduling exposure

Driver's license

Tools

WorkMax

Job description

Finishing Touch Plus is a leading commercial painting contractor based in St Paul, MN. We seek an Office Operations Coordinator to run the administrative side, ensuring projects move forward with timely documents, approvals, and answers.

The role is 80% desk-based, with 20% supporting field operations, including scheduling, deliveries, and travel for crews. You will work with project managers, ownership, and key suppliers.