Construction Project Coordinator & Office Lead

Southwest Specialty Coatings; Nevada (IA); On-site; USD 55,000 - 75,000; Full time

Job summary

Southwest Specialty Coatings is seeking an experienced Office Manager to keep our construction operations running smoothly behind the scenes. You will oversee administrative functions, support project teams, and ensure day-to-day activities are efficient and compliant.

Primary duties include coordinating project schedules, managing finances and payroll coordination, maintaining project documentation, and ensuring accurate records for licensing and OSHA compliance.

Qualifications

• 5+ years of office management experience in construction or related field.
• Strong MS Office skills (Word, Excel, Outlook).
• Familiarity with construction contracts, lien waivers, and job costing.
• Experience with construction software such as Procore, Sage 300.

Responsibilities

• Serve as the central contact between field teams, PMs, and clients.
• Process accounts payable/receivable, invoices, and purchase orders.
• Oversee daily office functions, filing systems, and supply management.
• Maintain employee records and OSHA compliance documentation.

Skills

Office management

Microsoft Office

Communication

Organization & multitasking

Detail oriented

Tools

Procore

Sage 300

Job description

Southwest Specialty Coatings is seeking an experienced Office Manager to keep our construction operations running smoothly behind the scenes. You will oversee administrative functions, support project teams, and ensure day-to-day activities are efficient and compliant.

Primary duties include coordinating project schedules, managing finances and payroll coordination, maintaining project documentation, and ensuring accurate records for licensing and OSHA compliance.