Office Manager

Painting & Contracting Inc.; Holden (MA); On-site; USD 65,000 - 78,000; Full time

Benefits offered by this job

PTO

Medical Benefits

Job summary

A reputable painting and contracting company in Massachusetts is seeking an Office Manager who excels in operational excellence. You will manage daily office operations, support production and sales teams, and ensure exceptional client experiences. Candidates should have at least 5 years of relevant experience, strong proficiency in MacOS and Microsoft Office (Excel expertise required), and exceptional organizational skills. The position offers a competitive salary range of $65,000 - $78,000, along with PTO and medical benefits.

Qualifications

• Minimum 5 years of experience as an Office Manager in service-based industry.
• Strong proficiency in MacOS & Microsoft Office (Excel required).
• Exceptional organizational skills and ability to multitask.
• Experience scheduling and coordinating fast-paced jobs.

Responsibilities

• Manage day-to-day office operations and client communications.
• Coordinate schedule with production manager and clients.
• Maintain records including invoices, contracts, and employee schedules.
• Assist production and sales team with drafting client proposals.

Skills

Office Management

MacOS proficiency

Microsoft Office (Excel expertise)

QuickBooks experience

Excellent communication

Organizational skills

Social media platforms

Tools

Microsoft Office Suite

QuickBooks

Job description

Full Circle Painting

Office Manager

At Full Circle Painting and Contracting Inc., we're more than just a painting company, we're a team committed to excellence, integrity, and customer service. We are a customer-first painting company known for our communication, reliability, and high-quality results. As we continue to expand, we're looking for an Office Manager who shares our commitment to honesty, teamwork, and exceptional service.

If you're passionate about operational excellence and want to be part of a company that values people, purpose, and performance, we'd love to hear from you.

This role is perfect for someone who enjoys being the organizational backbone of a busy service-based company. You'll manage the office, support our production and sales teams, and ensure that clients have a truly exceptional experience from start to finish. If you thrive in a role where you wear many hats, love creating structure, and enjoy helping a company grow, you'll be a great fit.

Key Responsibilities:

• Manage day-to-day office operations, including scheduling, correspondence, and client communications.
• Coordinating schedule with production manager & communicating with clients about scheduling.
• Maintain CRM accuracy, contact records, KPI tracking, and business metric reporting.
• Maintain accurate records, including invoices, contracts, and employee schedules, using Microsoft Office Suite and Mac-based software.
• Handle phone calls, emails, and inquiries with professionalism and attention to detail.
• Assist production and sales team with drafting client proposals, work orders, job folders & paint selection forms.
• Adapt to changing priorities and handle multiple tasks in a high-energy environment.
• Assist with payroll preparation, time tracking, and data entry in Quickbooks.
• Assist with marketing tasks as needed (forms, postings, social media content).

Qualifications:

• Minimum 5 years of experience as an Office Manager, preferably in a construction, contracting, or service-based industry.
• Strong proficiency in MacOS & Microsoft Office (Excel expertise required).
• Excellent communication skills, both written and verbal.
• QuickBooks experience is preferred but not a must.
• Exceptional organizational skills and ability to multitask in a fast-paced environment.
• Experience scheduling and coordinating fast-paced jobs, with a focus on meeting deadlines.
• Unwavering commitment to honesty, loyalty, and integrity -- core values of Full Circle Painting.
• Experience with social media platforms (Facebook, Meta, Instagram etc..) a bonus but not required.

Why Join Full Circle Painting?:

• Be part of a respected, growing company with a strong reputation in Central MA.
• Stability in a well-known company with strong client demand.
• Supportive team culture that values integrity and professional growth.
• Competitive salary $65,000 - $78,000, based on experience.
• PTO & Medical Benefits