Scheduling & Expediting Coordinator – Flooring Projects

Value Plus Flooring, Inc.; Saint Paul (MN); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health Insurance

Life Insurance

Paid Holidays and Time Off

401(k) Plan with company matching

Job summary

Value Plus Flooring, Inc. is seeking a Scheduling Coordinator / Expeditor to join our operations team in Minnesota.

This role blends scheduling and coordination (about 60%) with order management and expediting (about 40%), supporting builders, homeowners, project managers, installers, and vendors to ensure timely materials, deliveries, and installations. The ideal candidate is highly organized, detail-focused, and customer-oriented, with 2+ years in related roles and proven experience in

Qualifications

• 2+ years of administrative, scheduling, logistics, sales support, operations, purchasing, inventory, or project coordination experience.
• Previous work experience in flooring coverings or the construction industry preferred.
• Proficiency with Microsoft Office applications.
• Experience using RFMS or similar construction-related business management application preferred.
• Ability to lift up to 10 pounds and communicate in English both verbally and in writing.
• Math skills for handling customer payments, orders, and related transactions.

Responsibilities

• Schedule installation and delivery appointments with builders, homeowners, project managers, and installers for residential and commercial projects.
• Coordinate installation schedules and manage schedule changes resulting from project updates, material availability, or customer requests.
• Contact customers to confirm installation and delivery dates and times.
• Work with warehouse personnel, project managers, installers, and delivery teams to coordinate job readiness and minimize unnecessary site visits.
• Communicate with installers and delivery personnel daily to monitor job completion and customer satisfaction.
• Provide regular updates to sales staff regarding project progress, scheduling, and costs.
• Assist with claims, repairs, and service coordination as needed.
• Support inventory coordination to help ensure materials and components are available for scheduled installations.
• Process customer orders, including ordering materials and tracking order status.
• Monitor and follow up on material purchases, deliveries, and special orders to ensure timely fulfillment.
• Serve as a central communication hub between customers, sales teams, warehouse personnel, subcontractors, and vendors.
• Maintain project documentation, including specifications, drawings, floorplans, and order records.
• Communicate order status, changes, delays, and project updates to customers and internal stakeholders.
• Ensure all required paperwork and documentation are complete and properly distributed.
• Send reminders and communicate project changes to appropriate parties.
• Assist in maintaining project tracking systems and order records to support efficient project execution.

Skills

Admin experience

Scheduling

Logistics

Customer service

Office software

Education

High school diploma

Tools

RFMS

Microsoft Office

Job description

Value Plus Flooring, Inc. is seeking a Scheduling Coordinator / Expeditor to join our operations team in Minnesota.

This role blends scheduling and coordination (about 60%) with order management and expediting (about 40%), supporting builders, homeowners, project managers, installers, and vendors to ensure timely materials, deliveries, and installations. The ideal candidate is highly organized, detail-focused, and customer-oriented, with 2+ years in related roles and proven experience in