Project Coordinator

Healthcare IT Leaders; Nashville (TN); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Healthcare IT Leaders, LLC in Nashville is seeking a Project Coordinator to provide day-to-day project coordination and administrative support for a large Workday implementation in a healthcare facility.

You will partner with project managers, workstream leads, and external partners to keep activities organized and on schedule, handling timesheets, invoices, meeting minutes, documentation, and status reporting.

Qualifications

• Experience in a project coordinator or PMO support role
• Experience supporting large technology ERP or enterprise implementations; Workday preferred
• Strong organization, documentation, scheduling, and coordination skills
• Excellent written and verbal communication with attention to detail
• Proficiency with Microsoft Office and collaboration tools

Responsibilities

• Coordinate activities, milestones, and deliverables with project managers and workstream leads
• Maintain schedules, task lists, action items, and follow-up across workstreams
• Prepare agendas, capture minutes, and track actions and decisions
• Support status reporting, readiness activities, and project communications
• Track contractor timesheets and vendor invoices; assist with financial documentation
• Maintain project documents, version control, and governance artifacts
• Identify risks and escalate overdue items; participate in planning and testing activities

Skills

Organizational

Documentation

Scheduling

Communication

Microsoft Office

Teams

SharePoint

Smartsheet

Tools

Microsoft Office

Teams

SharePoint

Smartsheet

Job description

12-Month Contract

Travel

2-3 days onsite per week, local candidates preferred

Client in CST time.

Position Summary

The Project Coordinator will provide day-to-day project coordination and administrative support for the enterprise Workday implementation for a large Healthcare facility. This role will work closely with project managers, workstream leads, functional teams, and external partners to help keep project activities organized, documented, and on schedule. Key responsibilities include timesheet and invoice tracking, meeting coordination and minutes, maintaining project schedules and documentation, supporting design and decision documentation, and assisting with project reporting and follow-up activities. The ideal candidate is highly organized, detail-oriented, comfortable working across multiple workstreams, and experienced supporting large, complex technology implementations.

Key Responsibilities

Project Coordination & PM Support

• Partner with project managers and workstream leads to coordinate project activities, milestones, and deliverables
• Maintain project schedules, task lists, action items, and follow-up activities across assigned workstreams
• Coordinate meetings, prepare agendas, capture meeting minutes, and track resulting actions and decisions
• Support status reporting, readiness activities, and project communications as needed

Financial & Administrative Tracking

• Track contractor and vendor timesheets and support reconciliation and approval processes
• Track invoices, purchase orders, and related project financial documentation in partnership with project leadership and finance
• Maintain organized records of project expenses, approvals, and supporting documentation
• Assist with vendor coordination and follow-up on outstanding administrative or financial items

Project Documentation & Controls

• Maintain project documentation including design materials, decisions, meeting artifacts, schedules, and status reports
• Support document version control, file organization, and adherence to established project governance standards
• Track risks, issues, decisions, dependencies, and action items and elevate overdue or unresolved items as appropriate
• Participate in planning sessions, design meetings, readiness checkpoints, testing, and go-live activities as needed

Qualifications

Required

• Prior experience in a project coordinator, project analyst, PMO coordinator, or similar project support role
• Experience supporting large technology, ERP, or enterprise application implementations; Workday experience preferred
• Strong organizational, documentation, scheduling, and project coordination skills
• Excellent written and verbal communication with strong attention to detail
• Proficiency with Microsoft Office and project collaboration tools such as Teams, SharePoint, Smartsheet, or similar platforms

Preferred

• Healthcare industry experience
• Experience supporting Workday, ERP, or other large-scale enterprise transformation programs
• Familiarity with project financial tracking, vendor invoices, timesheets, and PMO processes

Key Attributes for Success

• Highly organized and detail-oriented
• Comfortable managing multiple workstreams simultaneously
• Proactive in following up on actions, deadlines, and dependencies
• Able to navigate and influence within a matrixed environment

Healthcare IT Leaders is a national leader in IT workforce solutions, connecting healthcare provider, payer and life sciences organizations with experienced technology talent for consulting and full-time hiring. For more information, visit us on the web at www.healthcareitleaders.com .

Healthcare IT Leaders provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.