Heavy Haul Invoicing & Compliance Coordinator

Landstar System Holdings, Inc.; Jacksonville (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Landstar System, Inc. in Jacksonville, Florida is seeking an administrative professional to analyze, permit, and escort vendor invoices for over-dimensional and over-weight movements, providing instructions to the billing department to ensure correct and on-time invoicing.

The role requires 1 year of data entry or administrative experience and a High School Diploma or GED. Daily duties include processing invoices, maintaining an approved escort list, resolving discrepancies with vendors,

Qualifications

• 1 year of data entry, invoicing, or administrative work.
• High School Diploma/GED required.
• Proficiency with Microsoft Office Suite and strong organizational abilities.

Responsibilities

• Process invoices for accuracy and compliance with Landstar policies.
• Create and maintain the approved escort list for owner-operators and issue PO numbers.
• Work with vendors to resolve discrepancies between billed amounts and contracts/agreements.
• Manage and expedite invoices to ensure timely payment to service providers.
• Review past due invoices/reports and coordinate with departments to correct entries.
• Ensure invoices are correctly entered and scanned for imaging and processing.
• Assist and respond to pay inquiries.

Skills

Organizational skills

Microsoft Office Suite

Education

High School Diploma/GED

Tools

Microsoft Office Suite

Job description

Landstar System, Inc. in Jacksonville, Florida is seeking an administrative professional to analyze, permit, and escort vendor invoices for over-dimensional and over-weight movements, providing instructions to the billing department to ensure correct and on-time invoicing.

The role requires 1 year of data entry or administrative experience and a High School Diploma or GED. Daily duties include processing invoices, maintaining an approved escort list, resolving discrepancies with vendors,