Audit/Invoice Coordinator- Heavy Haul

Landstar; Jacksonville (FL); Hybrid; USD 32,000 - 45,000; Full time

Job summary

Landstar is hiring for an invoicing/administrative role in Jacksonville, FL. The position involves analyzing, permitting, and escorting vendor invoices for over-dimensional and over-weight movements, ensuring accurate billing, and updating insurance documents as needed.

The role requires 1 year of data entry or administrative experience and a high school diploma. A hybrid schedule, strong Microsoft Office skills, and vendor coordination are expected.

Qualifications

• 1 year of data entry, invoicing, or administrative work required.
• High School Diploma or GED required.
• Proficiency in Microsoft Office Suite and strong organizational skills.

Responsibilities

• Process invoices for accuracy and compliance with policies and contracts.
• Create and maintain an approved escort list and issue PO numbers.
• Work with vendors to resolve discrepancies in billed amounts.
• Manage and expedite invoices to ensure timely payments to service providers.
• Review past-due invoices and coordinate corrections with relevant departments.
• Ensure invoices are entered and scanned for imaging and processing.
• Assist and respond to pay inquiries.

Skills

Microsoft Office Suite

Organizational skills

Education

High School Diploma/GED

Job description

What is Landstar?

Landstar stands for safe, secure and reliable transportation services delivered by our unique network of small business owners. Independent agents and capacity providers operating under the Landstar umbrella enjoy the strength and support of one of the industry's most stable and successful companies. Our network of independent entrepreneurs provide customers with personalized service at the local level with the global reach and resources of a multi-billion dollar company.

Location: Hybrid Jacksonville, FL

Schedule: Monday - Friday 8-5

What work will you perform?

Analyze, permit, and escort vendor invoices for each over-dimensional and over-weight movement and provide instructions to the billing department to ensure that customers are invoiced correctly and on time. Analyze insurance documents, update when valid, and obtain the correct information.

Essential Responsibilities:

• Process invoices received for accuracy and compliance with Landstar policies, procedures, and contract rates
• Create and maintain the approved escort list for owner-operators to use and issue purchase order numbers
• Work with vendors to resolve discrepancies in the amounts billed versus contracts and agreements
• Manage and expedite invoices to ensure timely payment to service provider
• Review and research past due invoices/reports and work with the required departments to make necessary corrections
• Ensure invoices are correctly entered and scanned for imaging and processing
• Assist and respond to pay inquiries

Required Minimum Experience and Education:

• 1 year experience in data entry, invoicing, or administrative work.
• High School Diploma/GED

Preferred Experience and Education:

• Transportation industry experience
• Heavy Haul experience

Knowledge, Skills, and Abilities:

• Microsoft Office Suite
• Organizational skills

**This job posting is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

Why work at Landstar?

Landstar is seeking hard-working and dedicated employees committed to exceeding the expectations of those we serve. We employ a highly diverse workforce and welcome employees from all cultures and backgrounds to our team.

Our workplace culture is second-to-none. Landstar provides a safe and professional work environment in which to thrive and grow. We offer competitive compensation, robust benefit plans including affordable medical plans, employer 401(k) match, paid time off, tuition assistance and much more.

If you want to be part of a top‑notch transportation company with an emphasis on safety, service, teamwork, and dedication then Landstar is the place for you!

Landstar is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin or any other characteristic protected by federal, state or local laws. Landstar will provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should send an e‑mail to [e-mail].

Privacy Policy

Landstar uses application information only for employment related purposes, including background investigations and regulatory compliance. Landstar will not disclose the information to any other person or entity, unless compelled by force of law. Landstar stores your application information on computers operated by Ceridian. This on-line application software is provided by Ceridian under an agreement which specifies that Ceridian will not disclose or make any use of application information stored on its secure servers.