Executive Assistant - Human Resources

Landstar; Jacksonville (FL); On-site; USD 55,000 - 80,000; Full time

Benefits offered by this job

Competitive compensation

Medical benefits

401(k) match

Paid time off

Tuition assistance

Job summary

Landstar is seeking an Executive Assistant to support the Chief Human Resource Officer in Jacksonville, FL. The role includes confidential administrative duties, calendar management, meeting coordination, and preparing reports and presentations.

You will handle travel arrangements, invoicing, and data entry while maintaining high professionalism and discretion. Requires 1 year of executive support experience and a Bachelor's degree or equivalent.

Qualifications

• Bachelor's degree or equivalent experience is required.
• At least 1 year of experience supporting an executive is required.

Responsibilities

• Oversee day-to-day operation of the executive's office.
• Screen/handle executive phone calls and manage calendars.
• Coordinate meetings, travel, and presentations.
• Draft/edit correspondence, reports, and meeting minutes.

Skills

Confidentiality

Communication skills

Interpersonal skills

Phone etiquette

Customer service

Time management

Travel arrangements

Education

Bachelor's degree or equivalent experience

One year executive support experience

Tools

Office 365

MS Teams

DocuSign

Job description

What is Landstar?

Landstar stands for safe, secure and reliable transportation services delivered by our unique network of small business owners. Independent agents and capacity providers operating under the Landstar umbrella enjoy the strength and support of one of the industry's most stable and successful companies. Our network of independent entrepreneurs provide customers with personalized service at the local level with the global reach and resources of a multi-billion dollar company.

Location

Location: Jacksonville, FL

Schedule: Monday - Friday 8-5

What work will you perform?

Provides a broad range of administrative and analytical support to the Chief Human Resource Officer. Performs highly confidential and complex administrative duties. Proactively keeps executive apprised of important items and their impacts using strategic thinking and information analysis. Serves as a buffer and liaison for the executive, responding to requests from internal and external parties. The successful candidate must be a creative problem-solver with proficiency in creating presentations, analyzing reports, and prioritizing competing priorities.

Essential Responsibilities:

• Responsible for the day-to-day operation of the executive's office
• Screens/handles executive phone calls
• Manage calendars and schedule appointments (for one or more executives)
• Coordinate and arrange meetings, conferences, and presentations
• Draft and edit correspondence, reports, presentations, and meeting minutes
• Code and process invoices for payment via automated system
• Conduct research and compile data for various projects
• Prioritize and manage competing priorities
• Coordinates travel arrangements and completes expense reports
• Perform data entry and file management tasks
• Prepare budget spreadsheets and invoicing
• Develop PowerPoint presentations
• Answer and screen phone calls, take messages, and respond to inquiries
• Proofread documents for accuracy and completeness
• Other duties as assigned

Required Minimum Experience and Education:

• Bachelor's degree or equivalent experience
• One year of experience supporting an executive

Preferred Experience and Education:

• One year experience supporting the HR funtion

Knowledge, Skills, and Abilities:

• Ability to maintain confidentiality
• Proficient in all Office 365 applications including MS Teams
• Excellent oral and written communication skills
• Excellent interpersonal skills
• Professional phone etiquette and demeanor
• Excellent customer service skills
• Expense Reporting
• Ability in making, booking, and managing travel arrangements
• Excellent time management skills
• Familiarity with DocuSign

** This job posting is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

Why work at Landstar?

Landstar is seeking hard-working and dedicated employees committed to exceeding the expectations of those we serve. We employ a highly diverse workforce and welcome employees from all cultures and backgrounds to our team.

Our workplace culture is second-to-none. Landstar provides a safe and professional work environment in which to thrive and grow. We offer competitive compensation, robust benefit plans including affordable medical plans, employer 401(k) match, paid time off, tuition assistance and much more.

If you want to be part of a top-notch transportation company with an emphasis on safety, service, teamwork, and dedication then Landstar is the place for you!

Landstar is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin or any other characteristic protected by federal, state or local laws. Landstar will provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should send an e-mail to [e-mail].

Privacy Policy

Landstar uses application information only for employment related purposes, including background investigations and regulatory compliance. Landstar will not disclose the information to any other person or entity, unless compelled by force of law. Landstar stores your application information on computers operated by Ceridian. This on-line application software is provided by Ceridian under an agreement which specifies that Ceridian will not disclose or make any use of application information stored on its secure servers.