Heavy Equipment Rentals Coordinator

Pace Contracting; Louisville (KY); Hybrid; USD 60,000 - 75,000; Full time

Job summary

Pace Contracting in Louisville, KY is seeking a Heavy Equipment Coordinator to source and manage heavy equipment for active projects, coordinating rentals with internal teams and outside vendors to ensure timely delivery and return.

You will track rental cycles, manage pricing, document contracts, and maintain equipment ready for the next job, with strong attention to detail and clear communication across site teams.

Qualifications

• Strong proficiency with relevant technology and digital tools is required.
• Proficient in Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Track rental cycles to maximize utilization of rental equipment.
• Manage rental contract pricing and ensure accurate paperwork.
• Ensure all rental contracts are saved in the system for billing and reference.
• Coordinate with designated contacts for equipment movement (delivery & return).
• Ensure contracts are signed and filed properly upon paperwork receipt.
• Confirm on-time delivery and satisfaction with equipment after delivery.
• Coordinate check-ins within 24 hours of return to ensure rent readiness.
• Work with vendors on repairs invoicing if damage occurs.
• Collaborate with LPX Group site teams to optimize equipment usage.
• Close out and finalize rental contracts at end of cycle.
• Handle other rental administration tasks as needed.

Skills

Attention to detail

Communication skills

Leadership

Problem solving

Tools

Microsoft Office

Job description

Pace Contracting in Louisville, KY is seeking a Heavy Equipment Coordinator to source and manage heavy equipment for active projects, coordinating rentals with internal teams and outside vendors to ensure timely delivery and return.

You will track rental cycles, manage pricing, document contracts, and maintain equipment ready for the next job, with strong attention to detail and clear communication across site teams.