Coordinator, Heavy Equipment

Pace Contracting; Louisville (KY); Híbrido; USD 60 000 - 75 000; Tempo integral

Resumo da oferta

Pace Contracting in Louisville, KY is seeking a Heavy Equipment Coordinator to source and manage heavy equipment for active projects, coordinating rentals with internal teams and outside vendors to ensure timely delivery and return.

You will track rental cycles, manage pricing, document contracts, and maintain equipment ready for the next job, with strong attention to detail and clear communication across site teams.

Qualificações

• Strong proficiency with relevant technology and digital tools is required.
• Proficient in Microsoft Office (Word, Excel, Outlook).

Responsabilidades

• Track rental cycles to maximize utilization of rental equipment.
• Manage rental contract pricing and ensure accurate paperwork.
• Ensure all rental contracts are saved in the system for billing and reference.
• Coordinate with designated contacts for equipment movement (delivery & return).
• Ensure contracts are signed and filed properly upon paperwork receipt.
• Confirm on-time delivery and satisfaction with equipment after delivery.
• Coordinate check-ins within 24 hours of return to ensure rent readiness.
• Work with vendors on repairs invoicing if damage occurs.
• Collaborate with LPX Group site teams to optimize equipment usage.
• Close out and finalize rental contracts at end of cycle.
• Handle other rental administration tasks as needed.

Conhecimentos

Attention to detail

Communication skills

Leadership

Problem solving

Ferramentas

Microsoft Office

Descrição da oferta de emprego

Purpose

The Heavy Equipment Coordinator is responsible for sourcing Heavy Equipment demands from existing fleet, and when not available work with outside vendors to make sure all jobs have the equipment they need.

Duties and Responsibilities

• Track rental cycles to ensure maximum utilization of any rental equipment to maximize the most of each piece of equipment.
• Manage rental contract pricing (discounts and proper billing rates) and ensure that rental contract information and paperwork is accurate and complete.
• Ensure all rental contracts are saved in the system for billing and future reference.
• Communicate with designated contact for passing along the information for the movement (delivery & return) of equipment.
• Ensure that rental contacts are complete including being signed and filed appropriately upon receiving paperwork back from delivery/pickup.
• Contact the supervisor after delivery to make sure the equipment is satisfactory and on time delivery was met.
• Coordinate with designated person (s) all (returns) check-ins within 24 hours from return of equipment to make sure equipment has no damage or misuse and is rent ready for the next rental customer.
• In the event a unit is returned with damage or misuse the Heavy Equipment Coordinator will work with the Shop Operations Manager to work with vendors to coordinate invoice of repairs and billing to the correct job location.
• Work closely with LPX Group jobsite superintendents to optimize usage, ensuring it meets the needs of the job while maximizing operational efficiency.
• Close out and final invoice of rental contract at end of rental cycle.
• Other administrative items to be determined or assigned based on workload.
• Other rental administration and support duties.

Skills and Abilities –

• Must possess a keen attention to detail
• Excellent communication skills required
• Strong leadership and team skills required
• Ability to problem solve

Education and Qualifications –

• Strong proficiency with relevant technology and digital tools is required. The successful candidate must be able to effectively use and adapt to technology necessary to perform the essential functions of the role. (computer, specialized software, GPS equipment, etc.)
• Proficient in Microsoft Office (Word, Excel, and Outlook)

An Equal Opportunity Employer

At LPX Group and our subsidiary companies (Bluegrass Testing, Louisville Paving and Construction, Material Transfer and Pace Contracting), we take pride in being an Equal Opportunity Employer and, as such, we do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment, development and promotion opportunities are decided on the basis of qualifications, merit and business need.