Heavy Civil Proposal Coordinator: Drive Winning Bids

Webber, a Ferrovial company; The Woodlands (TX); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Competitive base salary

401(k) match up to 6%

Education reimbursement

Learning and development programs

Growth opportunities

Collaborative culture

Job summary

Webber, a Ferrovial company, headquartered in Houston, Texas, is seeking a Proposal Coordinator to support our Heavy Civil Estimating team and deliver clear, compliant qualification and proposal packages.

You will coordinate RFQs, RFPs, and other pursuit documents, collaborate across estimators, operations, legal, and risk, and manage schedules to ensure on-time submissions. Some travel and lifting up to 20 lbs may be required.

Qualifications

• 3+ years of proposal, qualifications, marketing, or deadline-driven document experience.
• Construction or heavy civil experience preferred.
• Strong writing, editing, proofreading, and attention to detail.

Responsibilities

• Coordinate RFQs, RFPs, prequalification packages, letters of interest, and other pursuit documents.
• Review solicitation requirements and create compliance matrices, schedules, assignments, and submission checklists.
• Lead proposal kickoff meetings, status updates, internal reviews, and final quality control checks.
• Gather, edit, and format content from estimating, operations, and other internal partners.
• Develop clear proposal narratives that highlight Webber’s experience, capabilities, and approach.
• Maintain reusable proposal content, including resumes, project profiles, organizational charts, forms, and certifications.
• Prepare electronic and hard-copy submissions, confirm delivery, and maintain organized pursuit records.
• Support interview presentations, prequalification portals, vendor registrations, and proposal tracking.
• Protect confidential bid, client, employee, and company information.
• Other unlisted duties will be required.

Skills

Communication

Organization

Time management

Problem solving

Education

Bachelor’s degree in marketing, communications, business

Tools

Microsoft Office

Adobe Acrobat

InDesign

Job description

Webber, a Ferrovial company, headquartered in Houston, Texas, is seeking a Proposal Coordinator to support our Heavy Civil Estimating team and deliver clear, compliant qualification and proposal packages.

You will coordinate RFQs, RFPs, and other pursuit documents, collaborate across estimators, operations, legal, and risk, and manage schedules to ensure on-time submissions. Some travel and lifting up to 20 lbs may be required.