Healthcare Projects & Admin Coordinator

La Mesa; La Mesa (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

AIJ, Inc. is seeking a reliable Project Coordinator to assist the CEO with administrative tasks, project planning, and cross‑functional communication across staff and external partners.

You will help turn ideas into actionable plans and keep projects moving smoothly through deadlines. The role emphasizes attention to detail, proactive problem solving, and comfort with AI and project management tools to boost efficiency.

Qualifications

• Prior administrative experience.
• Excellent computer skills, especially typing.
• Attention to detail.
• Desire to be proactive and create a positive experience for others.

Responsibilities

• Coordinate multiple projects and priorities at the same time.
• Take ideas and projects from concept through completion.
• Create project plans, timelines, and priorities.
• Communicate and follow up with staff, vendors, and outside partners.
• Research solutions, vendors, tools, and new opportunities.
• Gather information and organize it for decision-making.
• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Create spreadsheets, reports, presentations, and other project materials.
• Use AI and Project management tool to research, organize, analyze, and complete work more efficiently.
• Troubleshoot basic computer issues
• Managing schedule & booking appointments (preventing conflicts)
• Visiting other healthcare clinics to make connections or drop off materials
• Track employee birthdays, work anniversaries, and other important staff milestones.
• Coordinate staff celebrations, including picking up cards, decorations, food, and small gifts.
• Additional duties as assigned

Skills

Administrative experience

Typing skills

Attention to detail

Proactive attitude

Job description

AIJ, Inc. is seeking a reliable Project Coordinator to assist the CEO with administrative tasks, project planning, and cross‑functional communication across staff and external partners.

You will help turn ideas into actionable plans and keep projects moving smoothly through deadlines. The role emphasizes attention to detail, proactive problem solving, and comfort with AI and project management tools to boost efficiency.