Project Coordinator

La Mesa; La Mesa (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

AIJ, Inc. is seeking a reliable Project Coordinator to assist the CEO with administrative tasks, project planning, and cross‑functional communication across staff and external partners.

You will help turn ideas into actionable plans and keep projects moving smoothly through deadlines. The role emphasizes attention to detail, proactive problem solving, and comfort with AI and project management tools to boost efficiency.

Qualifications

• Prior administrative experience.
• Excellent computer skills, especially typing.
• Attention to detail.
• Desire to be proactive and create a positive experience for others.

Responsibilities

• Coordinate multiple projects and priorities at the same time.
• Take ideas and projects from concept through completion.
• Create project plans, timelines, and priorities.
• Communicate and follow up with staff, vendors, and outside partners.
• Research solutions, vendors, tools, and new opportunities.
• Gather information and organize it for decision-making.
• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Create spreadsheets, reports, presentations, and other project materials.
• Use AI and Project management tool to research, organize, analyze, and complete work more efficiently.
• Troubleshoot basic computer issues
• Managing schedule & booking appointments (preventing conflicts)
• Visiting other healthcare clinics to make connections or drop off materials
• Track employee birthdays, work anniversaries, and other important staff milestones.
• Coordinate staff celebrations, including picking up cards, decorations, food, and small gifts.
• Additional duties as assigned

Skills

Administrative experience

Typing skills

Attention to detail

Proactive attitude

Job description

Description

Job Purpose:

The Project Coordinator assists the CEO by handling administrative tasks, project management, providing feedback, and generally being a helpful and positive presence in the workplace.

Duties & Responsibilities:

• Coordinate multiple projects and priorities at the same time.
• Take ideas and projects from concept through completion
• Create project plans, timelines, and priorities
• Communicate and follow up with staff, vendors, and outside partners.
• Research solutions, vendors, tools, and new opportunities.
• Gather information and organize it for decision-making.
• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Create spreadsheets, reports, presentations, and other project materials.
• Use AI and Project management tool to research, organize, analyze, and complete work more efficiently.
• Troubleshoot basic computer issues
• Managing schedule & booking appointments (preventing conflicts)
• Visiting other healthcare clinics to make connections or drop off materials
• Track employee birthdays, work anniversaries, and other important staff milestones.
• Coordinate staff celebrations, including picking up cards, decorations, food, and small gifts.
• Additional duties as assigned

Working Conditions:

• None: The worker is not substantially exposed to adverse environmental conditions (as in typical office or administrative work).

AIJ, Inc. provides equal employment opportunities to all applicants and employees and strictly prohibits any type of harassment or discrimination in regards to race, religion, age, color, sex, disability status, national origin, genetics, sexual orientation, protected veteran status, gender expression, gender identity, or any other characteristic protected under federal, state, and/or local laws.

Consistent with the Americans with Disabilities Act (ADA), it is the policy of AIJ, Inc. to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process.

Your employment with AIJ, Inc. is on an at-will basis, meaning either you or the Company can terminate the employment relationship, at any time, for any or no reason, and with or without cause or notice. As an at-will employee, your employment with AIJ, Inc. is not guaranteed for any length of time.

Requirements

Skills & Qualifications

• Prior administrative experience.
• Excellent computer skills, especially typing.
• Attention to detail.
• Desire to be proactive and create a positive experience for others.

Physical Requirements:

• Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.
• Standing: Remaining upright on the feet, particularly for sustained periods of time
• Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another
• Pushing: Using upper extremities to press against something with steady force in order to thrust forward, downward or outward.
• Pulling: Using upper extremities to exert force in order to draw, drag, haul or tug objects in a sustained motion.
• Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position to-position. This factor is important if it occurs to a considerable degree and requires the substantial use of the upper extremities and back muscles
• Talking: Expressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed to other workers accurately, loudly, or quickly
• Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication, and making fine discriminations in sound.
• Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.