AI-Driven Executive Operations Coordinator

Ajaia; Fort Lauderdale (FL); Hybrid; USD 85,000 - 120,000; Full time

Job summary

Ajaia in Fort Lauderdale seeks an Executive Operations Coordinator to the CEO to streamline information flow and maximize executive productivity. The role centers on building systems for capturing meetings, decisions, and follow-ups, using AI to synthesize discussions and draft communications.

You will lead calendar management, produce briefing materials, and align cross-functional leaders, with a focus on structured documentation, travel coordination, and agile execution in a fast-paced

Qualifications

• 2–5 years of executive operations or coordination experience.
• Strong writing, organization, and AI skills.
• Self-starter with ability to drive initiatives in ambiguity.
• Portfolio or examples of shipped AI-enabled outputs.
• Experience coordinating information flow across leaders and time zones.

Responsibilities

• Manage the CEO's calendar and meeting coordination.
• Produce high-quality meeting summaries and briefing documents with AI.
• Translate discussions into clear action items and ownership.
• Implement structured documentation and AI-assisted workflows.
• Serve as the CEO's operational interface and protect their time.
• Prepare briefing materials and executive communications.
• Coordinate travel and vacation timing with the CEO's schedule.
• Synthesize meetings and draft communications.
• Build understanding of CEO priorities within 30 days.
• Familiarize with key leaders and business units.
• Demonstrate proficiency in AI-enabled synthesis of outputs.

Skills

Calendar management

AI tools

Meeting summarization

Executive support

Communication drafting

Tools

AI tools

Job description

Ajaia in Fort Lauderdale seeks an Executive Operations Coordinator to the CEO to streamline information flow and maximize executive productivity. The role centers on building systems for capturing meetings, decisions, and follow-ups, using AI to synthesize discussions and draft communications.

You will lead calendar management, produce briefing materials, and align cross-functional leaders, with a focus on structured documentation, travel coordination, and agile execution in a fast-paced