Payroll Coordinator

Envive Healthcare; Keystone Manor (IN); On-site; USD 45,000 - 60,000; Full time

Job summary

Envive Healthcare of Indianapolis is seeking a Payroll Coordinator to process payroll for all facilities, review timekeeping records, and ensure on-time payments with strict accuracy.

The role also handles deductions, tax compliance, benefits, and responds to employee pay questions while maintaining confidentiality and professionalism. A full-time position requiring strong communication and system knowledge.

Qualifications

• High school diploma or GED required; associate's or bachelor's in accounting or business preferred.
• 2+ years multi-site payroll processing experience.
• Familiar with overtime rules, deductions, and wage-and-hour requirements.
• Experience with automated payroll/timekeeping systems (Paycor, ADP, UKG/Kronos).
• Proficient in Excel, Word, and Outlook; highly accurate with deadlines.
• Maintain confidentiality of employee pay and data; strong communication.

Responsibilities

• Process payroll for all facilities each pay period by established deadlines.
• Review timekeeping records for discrepancies before payroll closes.
• Calculate regular pay, overtime, holiday pay, PTO, bonuses, and retroactive pay.
• Enter and maintain new hires, rate changes, transfers, and terminations in the payroll system.
• Verify payroll registers and issue off-cycle or manual checks when needed.
• Manage direct deposit setup, pay statements, and paycheck distribution.
• Administer deductions for benefits, 401(k), garnishments and tax levies.
• Maintain federal and state tax withholdings and W-4/WH-4 forms as applicable.
• Support year-end payroll filings, W-2 preparation, and wage verifications.
• Ensure compliance with FLSA and wage-payment laws; keep up to date with changes.

Skills

Multi-state payroll processing

FLSA knowledge

Confidentiality and data privacy

Strong communication

Time management

Education

High school diploma or GED

Associate's or bachelor's degree in accounting, business, or related field

Tools

Paycor

ADP

UKG/Kronos

Job description

Payroll Coordinator

Envive Healthcare of Indianapolis

Location: Indianapolis, Indiana

About Envive Healthcare of Indianapolis:

Envive Healthcare of Indianapolis is dedicated to providing high-quality healthcare services to our patients. We are a leading provider of skilled nursing and rehabilitation services in the Indianapolis area. Our team is committed to delivering compassionate and individualized care to our patients, and we are seeking a highly skilled Payroll Coordinator to join our team.

Job Summary:

We are seeking an experienced Payroll Coordinator to process accurate, on-time payroll for all Envive Healthcare of Indianapolis employees across our facilities. The successful candidate will manage timekeeping review, pay calculations, deductions, payroll tax compliance, and payroll records. The Payroll Coordinator will also serve as the Payroll/Benefits Contact, answering employee questions about pay, deductions, and time-off balances. This is a full-time position that requires a high level of accuracy, attention to detail, and excellent communication skills.

Essential Duties and Responsibilities:

• Process payroll for all facilities each pay period, accurately and by established deadlines

• Review timekeeping records for missed punches, overtime, shift differentials, PRN and agency hours; resolve discrepancies with department managers before payroll closes

• Calculate regular pay, overtime, holiday pay, PTO, bereavement, and jury duty pay, bonuses, and retroactive or final pay according to Envive Healthcare of Indianapolis policy and federal and Indiana wage-and-hour law

• Enter and maintain new hires, rate changes, transfers, status changes, and terminations in the payroll system

• Verify payroll registers before release and correct errors promptly; issue off-cycle and manual checks when needed

• Manage direct deposit setup, pay statements, and paycheck distribution

• Administer payroll deductions for benefits, 401(k), garnishments, child support orders, and tax levies, following court and agency orders and deadlines

• Maintain employee tax withholding (federal Form W-4 and Indiana Form WH-4, including county of residence) and ensure correct state and county tax withholding

• Support quarterly and year-end payroll tax filings, Form W-2 preparation and reconciliation, and unemployment claims and wage verifications

• Ensure compliance with the Fair Labor Standards Act, Indiana wage payment laws, and Envive Healthcare of Indianapolis payroll policies; keep current on changes

Qualifications:

• High school diploma or GED

• 2 or more years of multi-state or multi-site payroll processing experience

• Working knowledge of FLSA overtime rules, payroll taxes, garnishments, and wage-and-hour requirements

• Experience with an automated payroll and timekeeping system (for example, Paycor, ADP, UKG/Kronos)

• Intermediate Microsoft Excel skills (formulas, sorting, pivot tables) and proficiency with Word and Outlook

• High accuracy and attention to detail, with the ability to meet fixed deadlines

• Ability to maintain strict confidentiality of employee pay and personal information

• Clear, courteous written and verbal communication with employees at every level

Preferred Qualifications:

• Associate's or bachelor's degree in accounting, business, or a related field

• Payroll experience in skilled nursing, long-term care, or another 24/7 healthcare setting

• Experience with Payroll-Based Journal (PBJ) reporting

• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) from PayrollOrg

Note:

Envive Healthcare of Indianapolis is an equal opportunity employer and welcomes applications from diverse candidates.