Healthcare Payroll Specialist (Multi-State)

Envive Healthcare; Keystone Manor (IN); On-site; USD 45,000 - 60,000; Full time

Job summary

Envive Healthcare of Indianapolis is seeking a Payroll Coordinator to process payroll for all facilities, review timekeeping records, and ensure on-time payments with strict accuracy.

The role also handles deductions, tax compliance, benefits, and responds to employee pay questions while maintaining confidentiality and professionalism. A full-time position requiring strong communication and system knowledge.

Qualifications

• High school diploma or GED required; associate's or bachelor's in accounting or business preferred.
• 2+ years multi-site payroll processing experience.
• Familiar with overtime rules, deductions, and wage-and-hour requirements.
• Experience with automated payroll/timekeeping systems (Paycor, ADP, UKG/Kronos).
• Proficient in Excel, Word, and Outlook; highly accurate with deadlines.
• Maintain confidentiality of employee pay and data; strong communication.

Responsibilities

• Process payroll for all facilities each pay period by established deadlines.
• Review timekeeping records for discrepancies before payroll closes.
• Calculate regular pay, overtime, holiday pay, PTO, bonuses, and retroactive pay.
• Enter and maintain new hires, rate changes, transfers, and terminations in the payroll system.
• Verify payroll registers and issue off-cycle or manual checks when needed.
• Manage direct deposit setup, pay statements, and paycheck distribution.
• Administer deductions for benefits, 401(k), garnishments and tax levies.
• Maintain federal and state tax withholdings and W-4/WH-4 forms as applicable.
• Support year-end payroll filings, W-2 preparation, and wage verifications.
• Ensure compliance with FLSA and wage-payment laws; keep up to date with changes.

Skills

Multi-state payroll processing

FLSA knowledge

Confidentiality and data privacy

Strong communication

Time management

Education

High school diploma or GED

Associate's or bachelor's degree in accounting, business, or related field

Tools

Paycor

ADP

UKG/Kronos

Job description

Envive Healthcare of Indianapolis is seeking a Payroll Coordinator to process payroll for all facilities, review timekeeping records, and ensure on-time payments with strict accuracy.

The role also handles deductions, tax compliance, benefits, and responds to employee pay questions while maintaining confidentiality and professionalism. A full-time position requiring strong communication and system knowledge.