Healthcare Office Support Specialist - Day Shift

Adecco; Charlestown (RI); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

Commuter benefits

401K plan

Paid time off

Job summary

Adecco Staffing is partnering with a local health facility in Charlestown, RI to recruit an Office Support Assistant. The role runs 8:30 AM to 4:30 PM, Monday through Friday, and pays $20.00 to $25.00 per hour, depending on skills and experience.

The OSA provides administrative support, handles phones, filing, mail, scheduling, travel, invoicing, records, and HIPAA compliance. Candidates should have a high school diploma or GED, 2 years of office experience, and proficiency with Microsoft

Qualifications

• High School Diploma or GED required.
• Associate degree, office administration certification, or related education preferred.
• Minimum of 2 years of administrative, clerical, or office support experience.
• Healthcare, medical office, or community health experience strongly preferred.
• Experience with customer service, healthcare billing, accounts payable, or QuickBooks preferred.

Responsibilities

• Provide administrative and clerical support for departments and programs.
• Answer phones, greet visitors, route inquiries, and provide exceptional customer service.
• Organize, maintain, and retrieve confidential files, records, and administrative documents.
• Process incoming and outgoing mail, correspondence, and bulk mailings.
• Coordinate travel arrangements, schedules, meetings, and related documentation.
• Order, receive, store, and distribute office supplies while maintaining inventory records.
• Assist with accounts payable, invoice processing, expense reports, and financial tracking.
• Create and maintain spreadsheets, databases, reports, and administrative records.
• Support facility maintenance coordination, work-order tracking, and vendor scheduling.
• Assist with recruitment, onboarding, interview scheduling, and employee documentation.
• Prepare reports, support special projects, and assist leadership with administrative initiatives.
• Ensure confidentiality and HIPAA compliance.

Skills

Microsoft Office

Organization

Communication

Confidentiality

Customer service

Education

High School Diploma or GED

Associate degree or office administration certification

Tools

QuickBooks

Microsoft Office 365

Job description

Adecco Staffing is partnering with a local health facility in Charlestown, RI to recruit an Office Support Assistant. The role runs 8:30 AM to 4:30 PM, Monday through Friday, and pays $20.00 to $25.00 per hour, depending on skills and experience.

The OSA provides administrative support, handles phones, filing, mail, scheduling, travel, invoicing, records, and HIPAA compliance. Candidates should have a high school diploma or GED, 2 years of office experience, and proficiency with Microsoft