Office Support Assistant

Adecco; Charlestown (RI); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

Commuter benefits

401K plan

Paid time off

Job summary

Adecco Staffing is partnering with a local health facility in Charlestown, RI to recruit an Office Support Assistant. The role runs 8:30 AM to 4:30 PM, Monday through Friday, and pays $20.00 to $25.00 per hour, depending on skills and experience.

The OSA provides administrative support, handles phones, filing, mail, scheduling, travel, invoicing, records, and HIPAA compliance. Candidates should have a high school diploma or GED, 2 years of office experience, and proficiency with Microsoft

Qualifications

• High School Diploma or GED required.
• Associate degree, office administration certification, or related education preferred.
• Minimum of 2 years of administrative, clerical, or office support experience.
• Healthcare, medical office, or community health experience strongly preferred.
• Experience with customer service, healthcare billing, accounts payable, or QuickBooks preferred.

Responsibilities

• Provide administrative and clerical support for departments and programs.
• Answer phones, greet visitors, route inquiries, and provide exceptional customer service.
• Organize, maintain, and retrieve confidential files, records, and administrative documents.
• Process incoming and outgoing mail, correspondence, and bulk mailings.
• Coordinate travel arrangements, schedules, meetings, and related documentation.
• Order, receive, store, and distribute office supplies while maintaining inventory records.
• Assist with accounts payable, invoice processing, expense reports, and financial tracking.
• Create and maintain spreadsheets, databases, reports, and administrative records.
• Support facility maintenance coordination, work-order tracking, and vendor scheduling.
• Assist with recruitment, onboarding, interview scheduling, and employee documentation.
• Prepare reports, support special projects, and assist leadership with administrative initiatives.
• Ensure confidentiality and HIPAA compliance.

Skills

Microsoft Office

Organization

Communication

Confidentiality

Customer service

Education

High School Diploma or GED

Associate degree or office administration certification

Tools

QuickBooks

Microsoft Office 365

Job description

Adecco Staffing is partnering with a local health facility in Charlestown, RI assisting in the search of an Office Support Assistant. This is a 1st shift role 8:30AM-4:30PM Mon-Fri and the pay rate will be dependent on skills and experience.

Position Summary

The Office Support Assistant (OSA) provides day-to-day administrative and clerical support to ensure efficient operations within the office. This role requires strong organizational skills, professionalism, confidentiality, customer service, and the ability to manage multiple priorities in a fast-paced healthcare environment.

Key Responsibilities

• Provide administrative and clerical support for departments and programs.
• Answer phones, greet visitors, route inquiries, and provide exceptional customer service.
• Organize, maintain, and retrieve confidential files, records, and administrative documents.
• Process incoming and outgoing mail, correspondence, and bulk mailings.
• Coordinate travel arrangements, schedules, meetings, and related documentation.
• Order, receive, store, and distribute office supplies while maintaining inventory records.
• Assist with accounts payable, invoice processing, expense reports, and financial tracking.
• Create and maintain spreadsheets, databases, reports, and administrative records.
• Support facility maintenance coordination, work-order tracking, and vendor scheduling.
• Assist with recruitment, onboarding, interview scheduling, and employee documentation.
• Prepare reports, support special projects, and assist leadership with administrative initiatives.
• Ensure compliance with confidentiality, HIPAA, and organizational policies.

Qualifications

Education & Experience

• High School Diploma or GED required.
• Associate degree, office administration certification, or related education preferred.
• Minimum of 2 years of administrative, clerical, or office support experience required.
• Healthcare, medical office, or community health experience strongly preferred.
• Experience with customer service, healthcare billing, accounts payable, or QuickBooks preferred.

Skills & Competencies

• Proficiency with Microsoft Office/Microsoft 365 (Word, Excel, Outlook, PowerPoint).
• Strong organizational, multitasking, and time-management skills.
• Effective written and verbal communication abilities.
• Knowledge of office procedures, records management, scheduling, and document preparation.
• Ability to maintain strict confidentiality and comply with HIPAA requirements.
• Strong attention to detail, professionalism, and customer service orientation.
• Ability to work independently and collaboratively while managing multiple priorities.

Other Requirements

• Valid driver's license and acceptable driving record.
• CPR certification or ability to obtain within required timeframe.
• Successful completion of background investigation, fingerprinting, and drug screening.
• Ability to travel as needed and occasionally work evenings or weekends.

Pay Details: $20.00 to $25.00 per hour

Benefits

• Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan.
• Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs.
• In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy