Healthcare Office Operations Coordinator

Westchester Medical Center Health Network; Town of Mount Pleasant (NY); On-site; USD 42,000 - 62,000; Full time

Job summary

Westchester Medical Center Health Network seeks an Office Coordinator to support the Health Information Management Department. The role involves clerical tasks, file organization, meeting notes, mail handling, calendar management, and workflow improvement to streamline operations.

Your responsibilities include welcoming clients, managing phones, coordinating appointments, training new clerks, and upholding office policies with excellent customer service and attention to detail.

Qualifications

• High school diploma or GED required; associate degree preferred.
• Experience in office administration or healthcare setting preferred.
• Proficient in Microsoft Office and office equipment; strong communication skills.

Responsibilities

• Welcome clients and visitors to the office and assist them as needed.
• Perform clerical tasks (filing, organizing supplies) as needed.
• Take meeting notes and transcribe into email, document, or spreadsheet form.
• Prepare and send faxes.
• Answer phones and route calls to appropriate persons.
• Manage staff and company calendars; set appointments and conference calls.
• Maintain organized office workflow and supply stock.

Skills

Microsoft Office

Customer service

Attention to detail

Verbal communication

Written communication

Education

High school diploma or GED

Associate’s degree in office administration or related field

Tools

Fax machine

Printer

Copier

Phone systems

Job description

Westchester Medical Center Health Network seeks an Office Coordinator to support the Health Information Management Department. The role involves clerical tasks, file organization, meeting notes, mail handling, calendar management, and workflow improvement to streamline operations.

Your responsibilities include welcoming clients, managing phones, coordinating appointments, training new clerks, and upholding office policies with excellent customer service and attention to detail.