Education Operations Coordinator

Westchester Medical Center Health Network; Town of Mount Pleasant (NY); On-site; USD 42,000 - 62,000; Full time

Job summary

Westchester Medical Center Health Network is seeking an administrative professional to provide support for the department and oversee day-to-day operations to ensure an efficient and safe working environment.

Responsibilities include greeting visitors, managing calendars, coordinating meetings, processing invoices and expenses, and maintaining records. The role requires excellent customer service, strong organizational skills, and proficiency in Microsoft Office to support hospital staff.

Qualifications

• 2–3 years of administrative office experience.
• High school diploma or GED required; associate degree preferred.
• Excellent customer service and written/verbal communication skills.
• Strong organizational and planning abilities; detail oriented.
• Proficiency with Microsoft Office applications.

Responsibilities

• Greet visitors, answer inquiries and route calls.
• Collect, sort and distribute mail; prepare shipping labels.
• Maintain calendars, front desk schedules and contact lists.
• Coordinate staff meetings and events.
• Monitor office space for cleanliness and maintenance.
• Facilitate moves, IT help desk requests and printer/copier upkeep.
• Maintain relationships with vendors and service providers.
• Process invoices and expense reports.
• Procure office supplies and equipment.
• Support Workforce Development inbox and learning management tasks.
• Assist in all Workforce Development and Education activities.
• Other duties as assigned.

Skills

Customer service

Communication

Organization & planning

Attention to detail

Education

High school diploma / GED

Associate’s degree (preferred)

Tools

Microsoft Office

Job description

Westchester Medical Center Health Network is seeking an administrative professional to provide support for the department and oversee day-to-day operations to ensure an efficient and safe working environment.

Responsibilities include greeting visitors, managing calendars, coordinating meetings, processing invoices and expenses, and maintaining records. The role requires excellent customer service, strong organizational skills, and proficiency in Microsoft Office to support hospital staff.