Healthcare Office Manager - Scheduling & Admin Lead

Chrysalis Health; Marianna (FL); On-site; USD 15,000 - 25,000; Full time

Benefits offered by this job

PTO

Health insurance with employer contrib

Dental insurance

Vision insurance

Life insurance

401k with employer match

Growth opportunities

Job summary

Chrysalis Health is seeking an Office Manager to join our Florida team. You will welcome visitors, answer phones, schedule psychiatric appointments, and support administrative and medical staff to keep operations running smoothly.

In this role you will maintain records, assist with billing tasks, ensure policy compliance, and help lead office staff. It’s a frontline, mission-driven position with growth opportunities in a leading community mental health organization.

Qualifications

• High school diploma or GED required.
• 1 year receptionist or administrative assistant experience – healthcare preferred.
• Experience verifying insurance eligibility and collecting patient copays is required.
• Strict punctuality and excellent time management skills.
• Strong organizational abilities with high attention to detail.
• Comfortable communicating with diverse individuals, both internally and externally.
• Proficient verbal and written communication skills.
• Ability to work calmly and professionally in a fast-paced, often high-pressure environment.
• Must successfully complete all criminal background checks annually.
• Must provide documentation of a valid applicable Ohio driver’s license and proof of insurance maintained throughout tenure (min. $10,000/$20,000/$10,000).
• Must maintain a safe driving record with no more than 6 points on MVR.

Responsibilities

• Welcome and assist visitors, vendors, clients, and families professionally.
• Answer phones and take messages promptly and courteously.
• Schedule initial and follow-up appointments for psychiatrists and APRNs.
• Manage and support administrative and medical assistant staff as needed.
• Maintain accurate records, paperwork, and filing systems.
• Sort and distribute mail, faxes, and job applications.
• Perform daily psychiatric billing and support clerical needs across departments.
• Represent Chrysalis Health professionally in all communications in person, over the phone, and in writing.
• Support office functions during emergencies (hurricane, pandemic, etc.).
• Ensure compliance with Chrysalis Health policies and complete trainings.
• Use HRIS system for payroll and employee evaluations.

Skills

Customer service

Organizational skills

Time management

Communication

Multitasking

Professionalism

Education

High school diploma or GED

Tools

HRIS system

Job description

Chrysalis Health is seeking an Office Manager to join our Florida team. You will welcome visitors, answer phones, schedule psychiatric appointments, and support administrative and medical staff to keep operations running smoothly.

In this role you will maintain records, assist with billing tasks, ensure policy compliance, and help lead office staff. It’s a frontline, mission-driven position with growth opportunities in a leading community mental health organization.